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Board Document System Portal

Met Office

This public procurement record has 1 release in its history.

Award

27 Jul 2026 at 17:51

Award Notice
Summary of the contracting process

The Met Office procured a licence for board meeting management software, described as a board document system portal. This is a software package and information systems requirement (CPV 48000000), classed as goods rather than a service or works contract. The system is intended to support the management of board meetings and associated documents. Delivery is for the Met Office in Exeter, within the South West of England. The requirement sits within the public sector’s need for secure, structured governance and board-document administration, so relevant suppliers are software providers with a product specifically designed for board and committee meeting workflows.

The procurement is complete and has been awarded. The Met Office used a selective call-off from a framework agreement. The award was made to Diligent Boardbooks Limited on 12 June 2026 for £24,500. The contract period runs from 26 July 2026 to 25 July 2027. The tender’s estimated value was also £24,500. This was a single software requirement rather than a procurement divided into separate lots. The opportunity was identified as suitable for small and medium-sized enterprises. The recorded procurement category was goods, and the requirement was evaluated through the framework call-off process. The selected supplier is Diligent Boardbooks Limited, a London-based company.

For suppliers that did not win this award, the procurement demonstrates a defined requirement for board and committee meeting management software within the Met Office. A credible competitor for a future requirement would need an established software product covering board-document distribution and meeting administration, with the reliability and governance controls expected by a public-sector organisation. Experience supplying comparable organisations, clear implementation and support arrangements, and the capacity to provide a dependable licence-based service would strengthen a bid. The procurement was identified as suitable for SMEs, indicating that smaller specialist software providers can be credible competitors where they can demonstrate product maturity, operational resilience and relevant customer experience. Suppliers should also understand framework call-off routes for this type of requirement.

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Notice Information

Notice Title

Board Document System Portal

Notice Description

Licence to board meeting management software.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0b4967b7-4856-47a8-9c18-6625cf80f9a2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f37498f9-4460-4b51-a589-323f9c58a484
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£24,500 Under £100K
Lots Value
Not specified
Awards Value
£24,500 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
12 Jun 20263 months ago
Contract Period
26 Jul 2026 - 25 Jul 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Met Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX1 3PB
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
Exeter
Electoral Ward
Pinhoe
Westminster Constituency
Exmouth and Exeter East

Supplier Information

Number of Suppliers
1
Supplier Name

Diligent Boardbooks Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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