Tender

L25016-T-MC - Human Resources Information System

LONDON LUTON AIRPORT OPERATIONS LIMITED

This public procurement record has 1 release in its history.

Tender

24 Mar 2025 at 18:08

Tender Notice
Summary of the contracting process

London Luton Airport Operations Limited is inviting tenders for a Human Resources Information System (HRIS) as part of a procurement process categorised under time accounting or human resources software package (CPV 48450000). The tender, titled "L25016-T-MC - Human Resources Information System," aims to implement the HRIS for an initial period of five years, with options for two one-year extensions. The total contract value is estimated between £500,000 and £850,000. The procurement process is currently at the "Tender" stage, with the tender period closing on 7th April 2025 and the contract expected to commence on 15th June 2025. The project is located in the East of England, specifically at LU2 9NU, Luton, United Kingdom. This is a selective procurement using a competitive procedure with negotiation and is an accelerated process due to its previous tender history.

This tender presents significant growth opportunities for businesses specialising in HR software solutions, particularly those that can provide scalable and integrated systems to manage large and complex organisational requirements. Companies with experience in delivering robust HRIS solutions would be well-positioned to compete for this contract, with the potential to secure an extended agreement that could last up to seven years. Large enterprises, rather than SMEs or VCSEs, are likely to benefit the most from this procurement, given the scale and value of the contract. Moreover, this project underscores a pivotal technological advancement in managing human resources, thus allowing the successful bidder to showcase their expertise and expand their market presence.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

L25016-T-MC - Human Resources Information System

Notice Description

LLA is looking to implement a HRIS system for a 5 year period with the option to extend twice for a further year each extension period (5 +1 +1). Currently, people management is conducted through spreadsheets and email communication. This approach is unsustainable for a business of our size and complexity. Please see our tender documents, available FOC on our Jaggaer system, for further details.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0b4f4c8d-eb05-4611-a41b-a7f4406cfbb8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5201a959-94c2-4723-a774-14c43d9be4bc
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
£850,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Mar 202511 months ago
Submission Deadline
7 Apr 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Jun 2025 - 14 Jun 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON LUTON AIRPORT OPERATIONS LIMITED
Contact Name
Michaela Caulfield
Contact Email
michaela.caulfield@ltn.aero
Contact Phone
Not specified

Buyer Location

Locality
LUTON
Postcode
LU2 9NU
Post Town
Luton
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH21 Luton
Delivery Location
Not specified
Local Authority
Luton
Electoral Ward
Vauxhall
Westminster Constituency
Luton South and South Bedfordshire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-0b4f4c8d-eb05-4611-a41b-a7f4406cfbb8-2025-03-24T18:08:17Z",
    "date": "2025-03-24T18:08:17Z",
    "ocid": "ocds-b5fd17-0b4f4c8d-eb05-4611-a41b-a7f4406cfbb8",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "tender_487708/1464235",
        "title": "L25016-T-MC - Human Resources Information System",
        "description": "LLA is looking to implement a HRIS system for a 5 year period with the option to extend twice for a further year each extension period (5 +1 +1). Currently, people management is conducted through spreadsheets and email communication. This approach is unsustainable for a business of our size and complexity. Please see our tender documents, available FOC on our Jaggaer system, for further details.",
        "datePublished": "2025-03-24T18:08:17Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48450000",
            "description": "Time accounting or human resources software package"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "LU2 9NU"
                    },
                    {
                        "region": "East of England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 500000,
            "currency": "GBP"
        },
        "value": {
            "amount": 850000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "Has previously been out to tender"
        },
        "procurementMethodDetails": "Competitive procedure with negotiation (above threshold)",
        "tenderPeriod": {
            "endDate": "2025-04-07T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-06-15T00:00:00+01:00",
            "endDate": "2032-06-14T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/5201a959-94c2-4723-a774-14c43d9be4bc",
                "datePublished": "2025-03-24T18:08:17Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "Please see our tender documents available via the Jaggaer portal",
                "url": "https://london-luton.ukp.app.jaggaer.com/esop/ogc-host/public/london_luton_airport_operations/web/login.html?_ncp=1726217150488.823877-1"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-307225",
            "name": "London Luton Airport Operations Limited",
            "identifier": {
                "legalName": "London Luton Airport Operations Limited"
            },
            "address": {
                "streetAddress": "Percival House, Percival Way",
                "locality": "Luton",
                "postalCode": "LU2 9NU",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Michaela Caulfield",
                "email": "michaela.caulfield@ltn.aero"
            },
            "details": {
                "url": "https://london-luton.ukp.app.jaggaer.com/esop/ogc-host/public/london_luton_airport_operations/web/login.html?_ncp=1726217150488.823877-1LLA"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-307225",
        "name": "London Luton Airport Operations Limited"
    }
}