Tender

Grants Management System

CITY OF LONDON CORPORATION

This public procurement record has 2 releases in its history.

TenderAmendment

14 Apr 2022 at 15:13

Tender Notice
Tender

14 Apr 2022 at 15:03

Tender Notice
Summary of the contracting process

The City of London Corporation is seeking a contractor for a Grants Management System Software as a Service (SaaS). This procurement falls under the goods category, specifically relating to software packages and information systems, with a total estimated value of £850,000 excluding VAT. The tender will be conducted through an open procedure, and the key date for submissions is 17th May 2022. The contract will commence on 1st August 2022 and is expected to last for 48 months, with an option for a 36-month extension, delivering to locations within London.

This tender presents significant opportunities for businesses specialising in software development and IT services, particularly those with experience in grants management solutions. Small and medium-sized enterprises (SMEs) are encouraged to participate, providing a competitive edge in delivering innovative and compatible systems that align with the existing infrastructure of the City of London. Companies that excel in project management, user support, and system integration will be well-suited to address the needs outlined in the tender.

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Notice Information

Notice Title

Grants Management System

Notice Description

The City of London Corporation ('the City') is looking to contract for Grants Management System Software as a Service (SaaS). City Bridge Trust (CBT) is the working name of the funding arm of Bridge House Estates, an ancient charity established to maintain and repair the first stone bridge across the River Thames. Funds surplus to bridge requirements can be distributed in the form of charitable grants for the benefit of the inhabitants of London. Depending on bridge requirements, it awards around 300 grants each year totalling PS20m per annum. At any one time they would expect to have around 600 active grantees. The City is seeking a replacement Grants Management system suitable for current and future grant-making, social investment, communications and events management needs. The system should be compatible with the wider City of London IT infrastructure and with the City's financial systems. The duration of the contract is 48 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 36 further months. Additional information: Please note that this procurement process is being undertaken using the electronic tendering system www.capitalesourcing.com. Participants should register as a supplier on the portal using the aforementioned URL/link (if not already), then search for the opportunity titled using the Reference number stated below. The estimated total value of the contract exclusive of VAT is stated in the Summary Information section of this notice and is for the entire contract duration, including all optional extensions, together with all potential future needs as described within the tender documents. The procurement is being run as a one stage process under the open procedure and therefore, if your organisation would like to participate in this tender exercise, it can do so by completing and returning the Qualification Envelope and the Invitation To Tender (ITT) questionnaire which can be found on the City's e-procurement portal at: www.capitalesourcing.com with the Reference number: prj_ COL_ 20229 or itt_COL_15666. Organisations must submit their completed Qualification Envelope and Invitation to Tender (ITT) questionnaire together with any supporting documents, via the system by the return deadline in order to participate and registration is free. Qualification Envelopes and Invitation to Tender (ITT) questionnaires cannot be uploaded after the return deadline. The contracting authority will not be held accountable for any errors made by an organisation in submitting their applicable Qualification Envelopes and Invitation to Tender (ITT) questionnaires. The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the agreement or to award only part of the opportunity described in this notice. If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators. The procurement process that will apply to the requirement is specified in the procurement documents accordingly.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0ba62c1e-9175-457a-966c-5db01b03dd33
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/11f407d6-4806-4965-9554-402e25bce625
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£850,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Apr 20223 years ago
Submission Deadline
17 May 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2022 - 31 Jul 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF LONDON CORPORATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2P 2EJ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLI London
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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