Tender

Tender for a Digital Asset Management System

NATIONAL ARMY MUSEUM

This public procurement record has 2 releases in its history.

TenderAmendment

05 Sep 2025 at 14:19

Tender Notice
Tender

15 Aug 2025 at 16:01

Tender Notice
Summary of the contracting process

The National Army Museum is currently in the tender stage for a Digital Asset Management System, as part of their efforts to modernise the storage and organisation of their digital collections. This tender, with a classification under museum services, was last updated on 5th September 2025 and has a submission deadline of 19th September 2025. Located in London (SW3 4HT), the active procurement process utilises an open procedure that is designed for goods procurement below the threshold value of £50,000. The contract is scheduled to commence on 13th October 2025 and conclude on 31st March 2026.

This tender presents a unique opportunity for software vendors, particularly those specialising in digital asset management, to engage with a prestigious institution like the National Army Museum. With the procurement process being open to SMEs, small businesses with the capability of providing software development and maintenance services will find this a viable opportunity to expand their portfolio. The focus on the supply and ongoing support of a digital asset management system offers long-term collaboration potential, particularly beneficial for businesses aiming to establish themselves within the museum and cultural sector.

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Notice Information

Notice Title

Tender for a Digital Asset Management System

Notice Description

The Museum implemented as asset folder structure to support the deployment of its digital collections management system in 1998. The structure was designed for storing and organising unique assets for algorithm-based retrieval, as well as offering tools and scripts for generating variant-sized versions and derivatives. These were developed and maintained in-house by the Museum's Technical Services team. The National Army Museum (NAM) is inviting software vendors to tender for the supply and ongoing support for a new Digital Asset Management system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0bb74531-ef5a-4da7-818e-33f1b399fb5b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/78145859-708b-472e-8f98-88cdb9057563
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92521000 - Museum services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Sep 20255 months ago
Submission Deadline
19 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
12 Oct 2025 - 31 Mar 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL ARMY MUSEUM
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW3 4HT
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
Not specified
Local Authority
Kensington and Chelsea
Electoral Ward
Royal Hospital
Westminster Constituency
Chelsea and Fulham

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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