Tender

London Film Festival Opening and Closing Night Receptions, and Gala Receptions Production Management

BFI

This public procurement record has 1 release in its history.

Tender

09 Feb 2023 at 14:56

Tender Notice
Summary of the contracting process

The BFI is inviting tenders for the production management of London Film Festival's Opening and Closing Night Receptions, and Gala Receptions. This event services tender falls under the CPV classification for Event services and is specifically for the Cultural event organisation services and Promotional services categories. The tender has a value of £80,000 and is open for participation until the tender deadline on 3rd March 2023. The contract period is set to run from 1st April 2023 to 31st March 2025.

This opportunity is ideal for businesses specialising in event management, catering, and hospitality services. Small and medium-sized enterprises (SMEs) are specifically encouraged to apply. The BFI, as the buying organisation, seeks high-quality service providers to deliver sophisticated receptions for high-profile film industry events in London. Interested parties can access the relevant documents on the BFI website and must follow the open procedure to submit their tenders before the specified deadline.

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Notice Information

Notice Title

London Film Festival Opening and Closing Night Receptions, and Gala Receptions Production Management

Notice Description

BFI London Film Festival (LFF) is the UK's largest film festival and a major international film event. The Festival introduces the finest new British and international films, series and immersive art works to London and UK-wide audiences, attracts significant international industry participation which shines a spotlight on UK talent. Each year the festival shows work from over 70 countries, representing a variety of languages, genres and formal styles, with presentations ranging from intimate screenings and installations to major red carpet productions. The artistic programme is complemented by a rich range of talks and events for public and industry audiences. Opening and Closing Night Receptions The Opening and Closing Nights of the Festival are formal red carpet Gala evenings held at Southbank Centre's Royal Festival Hall, or a venue of similar size and scale, featuring a European or World Premiere of an international prestigious film, followed by a reception at a landmark London venue. Opening and Closing Nights are high profile media events, with an invited audience of approx. 900 - 1000 filmmakers, Industry professionals and celebrities, together with a sizable public audience. Opening and Closing Nights are key publicity drivers for the Festival and are two of the BFI's largest annual events. The Opening and Closing Night parties are exclusive social events, offering the highest level of sophistication in environment and atmosphere; as well as high quality catering and service. For clarity, this contract covers the reception element of the Opening and Closing Nights only. Production of the Red Carpet Gala Screenings are covered in a separate tender. Sponsored Gala Receptions A number of our Sponsored Headline Galas come with post-screening Receptions for c350-500 high-profile guests. These typically run from c 20:00-00:00 and include drinks, canapes, a DJ and light venue dressing. Recent venues have included Skylon, BFI Riverfront, 100 Wardour Street, Sushi Samba Covent Garden, and St Martins Lane Hotel. It is anticipated there will be 3 - 4 of these events each year. For clarity, this contract covers the reception element of the Sponsored Headline Galas only. Production of the Red Carpet Gala Screenings are covered in a separate tender. Additional information: To take part in this tender, please visit our website, at https://in-tendhost.co.uk/bfi/aspx/Tenders/Current , where you will need to register, if you haven't already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal. Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0d6e3448-cc0b-4084-a4d3-21f470066bcb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6d3249bf-6358-4de7-8bc7-b3892d686dcc
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79342200 - Promotional services

79952000 - Event services

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Feb 20233 years ago
Submission Deadline
3 Mar 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2023 - 31 Mar 2025 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BFI
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WATERLOO
Postcode
SE1 8XT
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI45 Lambeth
Delivery Location
Not specified
Local Authority
Lambeth
Electoral Ward
Waterloo & South Bank
Westminster Constituency
Vauxhall and Camberwell Green

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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