Tender

THE SUPPLY OF ULTRA LOW TEMPERATURE (ULT) FREEZERS SERVICE, MAINTENANCE AND REPAIR

UNIVERSITY OF YORK

This public procurement record has 1 release in its history.

Tender

14 May 2024 at 14:47

Tender Notice
Summary of the contracting process

The University of York is looking to establish a framework contract for the supply of ultra-low temperature (ULT) freezers service, maintenance, and repair. The procurement process is currently at the tender stage with a deadline for submission set for 21st June 2024. The contract is expected to commence on 1st September 2024 and will initially run for three years until 31st August 2027, with potential for yearly extensions up to a maximum of 5 years. This opportunity falls under the industry category of 'repair and maintenance services' and is open to businesses in various locations including the UK and overseas territories.

This tender presents an opportunity for businesses specializing in repair and maintenance services, particularly those experienced in servicing ULT freezers. Small and medium enterprises (SMEs) that can provide high-quality servicing, maintenance, and repair for ULT freezers are well-suited to compete for this contract. The University of York, the buying organisation, aims to work closely with a single supplier in a partnership capacity, indicating a significant growth opportunity for the successful bidder who can meet the university's requirements and service standards.

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Notice Information

Notice Title

THE SUPPLY OF ULTRA LOW TEMPERATURE (ULT) FREEZERS SERVICE, MAINTENANCE AND REPAIR

Notice Description

The University of York wishes to establish a framework contract with a single supplier to deliver ULT freezer servicing, maintenance, and repairs. The successful supplier will work closely with the Departments of Biology, in a 'partnership' capacity and will be the preferred service provider. It is anticipated that the service contract will commence on the 1st of September 2024 and will run for an initial period of three years through to the 31st of August 2027 with the option to extend the contract on an annual basis, for a further two years, from the 1st of September each year to a maximum of 5 years. The essence of the contract will be to service, maintain, and repair the University's ULT freezers ensuring the following requirements are achieved: ULT Freezer Service The service must include. Visual Checks o All working parts o Door seals o Door locking mechanism o Fans o Electrical systems o Pipework o Fittings and connections Additional Checks: o Clean all cooling fans, compressor unit grilles and filters. o Check the PAT date is within two years. o Temperature calibration to check the internal chamber temperature with an independent probe against the displayed and set point temperature of the unit. o Carry out adjustments as required. o Label on the door with the date of the service and engineer's identity (name or initials) o Verbally inform the Operations or Deputy Operations Manager of any adjustments, changes or action required before leaving the premises. o Complete and submit a report for each freezer within 1 one week of the service visit. Additional information: The Invitation to Tender (ITT) documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/york/aspx/Home Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0e5d0734-b6be-45c2-ba84-6a3ada72682d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8b98d503-1e38-4b05-9587-8a10d815bccf
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 May 20241 years ago
Submission Deadline
21 Jun 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2024 - 31 Aug 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF YORK
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTH YORKSHIRE
Postcode
YO10 5DD
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
Not specified
Local Authority
York
Electoral Ward
Hull Road
Westminster Constituency
York Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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