Award

The Provision of Medical Records System - AWARD

WEST YORKSHIRE FIRE & RESCUE

This public procurement record has 1 release in its history.

Award

27 Nov 2020 at 15:28

Award Notice
Summary of the contracting process

The West Yorkshire Fire & Rescue Service is seeking a supplier for a new Medical Records System, having identified the need for a more compliant and user-friendly system after ten years of using their previous solution. The procurement method is an open procedure, with the contract period extending from 1st December 2020 to 30th November 2027. The tender was awarded on 27th November 2020, and the location for delivery is based in Bradford, Yorkshire and the Humber. The system is expected to securely manage and transfer existing medical data, catering to a workforce of 1,400 staff, primarily firefighters.

This contract presents significant opportunities for businesses in the medical software industry, specifically those that can provide GDPR-compliant solutions for health record management. Small to medium enterprises (SMEs) focusing on software development, bespoke systems integration, and data management services would be particularly well-suited to engage in this tender process. The emphasis on a user-friendly system that meets the specific needs of the West Yorkshire Fire & Rescue Service offers a niche for companies to showcase their innovative solutions in public health sector contracts.

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Notice Information

Notice Title

The Provision of Medical Records System - AWARD

Notice Description

WYFRS currently employs 1400 staff based at various sites across West Yorkshire. The bulk of these staff are operational firefighters with the remainder consisting of support staff. Looking after the health and safety of our staff is very important to us. Upon recruitment all staff need to undertake medicals. Some medicals are more detailed than others due to nature of roles, e.g. firefighters. Following recruitment all operational staff are required to undertake health screening every 3 years, with more frequent health surveillance in place for higher risk roles. Sickness monitoring is also managed through the unit on an on-going basis. Recording this data and being able to retrieve this securely is important for the Occupational Health Unit (OHU) within WYFRS. OHU's current system has been in place for over 10 years and provides limited functionality and is not compliant with GDPR. WYFRS is looking for a new system that is user friendly, which meets the needs of WYFRS and is GDPR compliant. Transferring of existing employee medical data onto the new system will be a key requirement of the new Supplier. The Supplier will be required to work closely with WYFRS OHU and ICT (Information Technology) departments to support a timely and smooth transition whilst meeting the needs of WYFRS.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0ed1d073-bd3c-4cd7-b23a-530be0e61290
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0c79a1cc-ad9a-4abe-950c-56d82e21d637
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48180000 - Medical software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£53,457 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Nov 20205 years ago
Submission Deadline
5 Nov 2020Expired
Future Notice Date
Not specified
Award Date
27 Nov 20205 years ago
Contract Period
1 Dec 2020 - 30 Nov 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE FIRE & RESCUE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD11 2DY
Post Town
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Kirklees
Electoral Ward
Birstall and Birkenshaw
Westminster Constituency
Spen Valley

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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