Tender

Provision of a Digital Evidence Management System

CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE

This public procurement record has 1 release in its history.

Tender

27 May 2022 at 17:31

Tender Notice
Summary of the contracting process

The Police and Crime Commissioner for Cheshire, in collaboration with the Chief Constable of Cheshire, is seeking providers for the "Provision of a Digital Evidence Management System". This tender, classified under the Software package and information systems category, is based in Winsford, Cheshire. The procurement is currently at the Tender stage, with submissions due by 1st July 2022. The estimated value of the contract ranges from £1.3 million to £3 million, initiating on 7th September 2022 and concluding on 6th September 2027. The procurement method adopted is an open procedure.

This tender presents significant opportunities for technology firms specialising in digital evidence management, software development, and IT services aimed at law enforcement agencies. Businesses that can offer innovative solutions capable of integrating with existing policing systems, while ensuring efficient processing and secure sharing of digital evidence, will be well-positioned to compete. The project aims to modernise the criminal justice process, ultimately enhancing operational efficiency and reducing manual workloads, which could lead to long-term partnerships with public sector organisations.

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Notice Information

Notice Title

Provision of a Digital Evidence Management System

Notice Description

The Police and Crime Commissioner for Cheshire (the "PCC") and the Chief Constable of Cheshire (CC)are working on a project to implement a reliable and robust Digital Evidence ManagementSystem (DEMS) to support the investigative process and best evidence to support prosecutions. The DEMS will provide capabilities and functionality currently unavailable to officers and investigators and represents an opportunity to modernise its end to end criminal justice process (from point of initial investigation through to positive justice outcome) and in doing so provide a range of business benefits. The DEMS should be capable of ingesting, processing and delivering playable digital media from multiple sources. The system should allow for simultaneous working with multiple users logging in, searching, accessing, media playback, editing and exporting of evidence in a highly reliable, auditable and timely manner. This functionality is required if the media has been grouped under one case with multiple users being able to access the case and work with the media simultaneously. It is important that PCC and CC are able to gather, review and action media quickly. The agreed service levels should be consistently maintained. The new system should have a proven and established ability to integrate with third party policing systems e.g. Records Management System, Command and Control, Digital Video Interview Recording and meet the Design Principles Digital Evidence Sharing Blueprint. The DEMs will provide a direct digital secure interface with the Crown Prosecution Service (CPS) and other key recognised criminal justice practitioners for digital evidence sharing, significantly reducing the volume of manual activities and discs produced. This will lead to a reduction of risk to the Force (data breaches) and efficiency savings (reduced time spent burning and transporting discs).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-111267e6-cb08-46cb-992f-a30b102ebff9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2f2bc4a9-095e-4606-9206-088efbc0da69
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48170000 - Compliance software package

48600000 - Database and operating software package

48610000 - Database systems

48611000 - Database software package

48612000 - Database-management system

48613000 - Electronic data management (EDM)

48614000 - Data-acquisition system

48900000 - Miscellaneous software package and computer systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 May 20223 years ago
Submission Deadline
1 Jul 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
6 Sep 2022 - 6 Sep 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WINSFORD, CHESHIRE
Postcode
CW7 2UA
Post Town
Crewe
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
Not specified
Local Authority
Cheshire West and Chester
Electoral Ward
Winsford Over & Verdin
Westminster Constituency
Mid Cheshire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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