Award

Offsite Mail Solution

ISLE OF WIGHT COUNCIL

This public procurement record has 1 release in its history.

Award

02 Aug 2024 at 05:57

Award Notice
Summary of the contracting process

The Isle of Wight Council has completed the award stage for the procurement of an "Offsite Mail Solution" under the industry category of "Billing System". This tender involves the provision of a hybrid offsite mail solution to handle the printing and mailing of various documents, including council tax and business rate notices, benefit notification letters, invoices, general letters, care billing, and settlement statements. The procurement was conducted via G Cloud 13, with an initial contract period starting from 1st October 2024 and ending on 30th September 2028, inclusive of a potential 12-month extension. The total contract value is £538,668 exc. VAT, with a core contract value of £404,001 exc. VAT for the initial three years. This solution will be implemented primarily in the South East region of the United Kingdom.

This tender presents a significant business growth opportunity, especially for companies specialising in billing systems and document handling services. Small and medium-sized enterprises (SMEs) are particularly well-suited to compete in this domain, given the specific suitability criteria that cater to SMEs. By securing such a contract, businesses can enhance their portfolio, build extensive experience in public sector procurement, and secure a stable income stream over the contract duration. Collaborating with a large public authority like the Isle of Wight Council can also open doors to further public sector opportunities, bolstering the company's market position and reputation.

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Notice Information

Notice Title

Offsite Mail Solution

Notice Description

The provision of a hybrid offsite mail solution to cater for the printing and mailing of documents for the Business Centre to include council tax and business rate notices, benefit notification letters, Invoices, general letters, care billing and settlement statements. This will cover annual bills for the authority and all adhoc mailings from the Business Centre Additional information: Procured via G Cloud 13. Please note that the duration and value as stated is the whole life cost including any potential extension. The initial term is 3 years at value PS404,001 excl VAT, if the 12 month extension is utilised then the value will be PS538,668 excl VAT as stated.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-136799e4-f287-4ebc-8b55-3048e7525433
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/077b0a6f-172b-4922-ad0a-1897a174e405
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48444100 - Billing system

Notice Value(s)

Tender Value
£538,668 £500K-£1M
Lots Value
Not specified
Awards Value
£538,668 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
2 Aug 20241 years ago
Submission Deadline
30 Jul 2024Expired
Future Notice Date
Not specified
Award Date
30 Jul 20241 years ago
Contract Period
30 Sep 2024 - 30 Sep 2028 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ISLE OF WIGHT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
TLJ South East (England)
Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Supplier Information

Number of Suppliers
1
Supplier Name

DSI BILLING SERVICES

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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