Award

2307-18 - Electoral Management Software

EAST RIDING OF YORKSHIRE

This public procurement record has 2 releases in its history.

Award

02 Oct 2018 at 12:54

Award Notice
Tender

22 Jun 2018 at 11:47

Tender Notice
Summary of the contracting process

The East Riding of Yorkshire Council is currently in the award stage of their procurement process for '2307-18 - Electoral Management Software'. The Council seeks to implement an Electoral Management System (EMS) to manage electoral registers and orchestrate various election events. Key deadlines included a tender submission end date of 13th July 2018, with the aim for the system to be operational by 2nd January 2019, ahead of local elections scheduled for 2nd May 2019. The complete contract period begins from 1st September 2018 and runs until 31st August 2021, with an estimated contract value of £90,000, incorporating a minimum value of £70,000. This procurement was conducted via an open procedure under the category of software packages and information systems.

This tender provides significant opportunities for businesses specialising in electoral management software or related IT solutions, particularly small and medium-sized enterprises (SMEs) capable of delivering innovative software that meets the Council's needs. Companies with experience in managing electoral systems, data maintenance, and event organisation for elections would be well-positioned to compete. Given the critical timeline for implementation and testing prior to local elections, timely execution and proven capability in similar projects will be key factors in winning this contract.

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Notice Information

Notice Title

2307-18 - Electoral Management Software

Notice Description

The Council is seeking to procure an Electoral Management System (EMS) to: run and manage the production and ongoing maintenance of the electoral register through the conduct of the Annual Canvass of the Electoral Register and the ongoing 'rolling registration' through Individual Electoral Registration (IER) in order to achieve the Electoral Commission's performance standards for the Electoral Registration Officer (the Council's Chief Executive). These are primarily focused on the production and maintenance of as up to date and accurate electoral register as possible. organise, manage and deliver a range of election events including: * United Kingdom Parliamentary General and By-Elections; * Local Council Elections; * Town and Parish Council Elections; * Referendums including national, local and neighbourhood planning referendums; * Parish Polls; * Police and Crime Commissioner Elections. produce a range of electoral reports and data sets - both statutory and non-statutory. There are approximately 260,000 people on the Register of Electors in the East Riding and the electoral area currently covers three complete parliamentary constituencies and the parts of two others. The current systems are provided by IDOX and have been in place since January 2011. They consist of ELREG (electoral registration system) and SEMS (election management system). It is critical that this procurement process is completed by 01 September 2018, so that any new system or development of the current system is commissioned and installed to allow testing and training in time for the organisation and delivery of the Council and parish elections in May 2019. It is an essential part of this contract therefore that the new system go-live not later than 02 January 2019 to allow for the preparation, planning and delivery of the local elections being held on 02 May 2019. Additional information: To access the full quotation pack and make a bid, please go to www.yortender.co.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-14c20d65-e399-43a3-925e-1d384043aa8a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ffa6eace-3095-4d08-b40e-608e4c34a16b
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
Not specified
Awards Value
£83,515 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20187 years ago
Submission Deadline
13 Jul 2018Expired
Future Notice Date
Not specified
Award Date
2 Sep 20187 years ago
Contract Period
3 Sep 2018 - 31 Aug 2021 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST RIDING OF YORKSHIRE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEVERLEY
Postcode
HU17 9BA
Post Town
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE12 East Riding of Yorkshire
Delivery Location
Not specified
Local Authority
East Riding of Yorkshire
Electoral Ward
St Mary's
Westminster Constituency
Beverley and Holderness

Supplier Information

Number of Suppliers
1
Supplier Name

DEMOCRACY COUNTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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