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RHUL-27051 AV Equipment & Installation -EWD Building

Royal Holloway and Bedford New College

This public procurement record has 1 release in its history.

Award

08 Oct 2026 at 12:05

Award Notice
Summary of the contracting process

Royal Holloway and Bedford New College bought audiovisual equipment and its installation for the EWD Building. The requirement covers equipment supply and installation, under a wider framework covering audiovisual system design, consultancy, supplies, installation and maintenance. Delivery is in Egham, Surrey, at Royal Holloway University of London. This is a goods procurement with an installation element, intended to equip the building with audiovisual systems. The stated scope identifies equipment and installation but does not set out particular devices, room count or technical specifications.

The procurement is complete and was awarded to GVAV Limited. The award was made on 7 September 2026, with a contract period from 17 September to 16 November 2026. The awarded value is £37,570. The purchase was made through Lot 2 of the AVI2007 NE Audio Visual framework, covering system design, consultancy, supplies, installation and maintenance. The tender deadline was 7 September 2026. The recorded procurement method is described as “Other”; no evaluation basis or specific selection requirements are stated in the process information. The procurement was not divided into separately described lots: the reference to Lot 2 identifies the framework route used for the purchase.

For suppliers serving universities and other institutional buildings, this award demonstrates demand for supplying and installing audiovisual equipment as a discrete building requirement. A credible competitor would need to deliver equipment alongside installation and work within a framework-based purchasing route; the cited framework also spans system design, consultancy and maintenance. The award went to GVAV Limited, identified as a large supplier, while the procurement was marked unsuitable for SMEs and voluntary, community and social enterprises. Businesses considering comparable work for Royal Holloway should therefore assess whether they can provide the required equipment and installation at institutional scale and meet the buyer’s framework purchasing arrangements. The requirement is specifically audiovisual provision for a university building, rather than general construction or unrelated technology services.

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Notice Information

Notice Title

RHUL-27051 AV Equipment & Installation -EWD Building

Notice Description

Awarded to GVAV Limited for AV Equipment and Installation via Lot 2 of Framework AVI2007 NE Audio Visual: System Design/ Consultancy, Supplies, Installation and Maintenance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-15000f85-d89d-4f47-90de-e5ac8a2a76d8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ba97cd6b-2efe-48ea-bfaa-ddbf13782bf5
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32321200 - Audio-visual equipment

Notice Value(s)

Tender Value
£37,570 Under £100K
Lots Value
Not specified
Awards Value
£37,570 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Sep 20261 months ago
Contract Period
17 Sep 2026 - 16 Nov 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Holloway and Bedford New College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EGHAM
Postcode
TW20 0EX
Postcode Area
Twickenham
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ South East (England)
Local Authority
Runnymede
Electoral Ward
Englefield Green East
Westminster Constituency
Windsor

Supplier Information

Number of Suppliers
1
Supplier Name

GVAV

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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