Award

Cambridgeshire County Council - Room Booking

LGSS ON BEHALF OF CAMBRIDGESHIRE COUNTY COUNCIL

This public procurement record has 3 releases in its history.

Award

17 Nov 2020 at 14:42

Award Notice
Tender

13 Jul 2020 at 07:40

Tender Notice
Tender

25 Jun 2020 at 13:59

Tender Notice
Summary of the contracting process

The procurement process involves Cambridgeshire County Council (CCC) procuring a room booking system, with the contract titled "Cambridgeshire County Council - Room Booking." The contract, classified under "Peripheral equipment" (CPV code: 30232000), is based in Cambridge, England. The procurement stage has reached the Award phase, with a total contract value of £64,900, awarded to EventMAP Solutions. The procurement method utilized was the open procedure, with the tender period having ended on July 20, 2020, and the contract period commencing from September 1, 2020, and extending until August 31, 2023, with an option for a further year of support.

This tender presents a significant opportunity for SMEs, particularly those specialising in software and hardware solutions for facility management or room booking systems. Businesses that provide integrated IT solutions compatible with Microsoft 365, particularly those familiar with systems like Evoko Liso, would be well-suited to compete. The contract not only covers the implementation of the booking system but also includes ongoing support for hardware and software, thus providing a potential revenue stream for companies capable of delivering these services effectively in the changing landscape of public sector accommodation needs.

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Notice Information

Notice Title

Cambridgeshire County Council - Room Booking

Notice Description

Cambridgeshire County Council (CCC) will be moving from its main Shire Hall base in 2021 to a new building in Alconbury Weald. In conjunction with this, there is a need to review the current room booking provision to ensure maximum efficiency for the future. Additionally CCC has implemented wide ranging shared services with Peterborough City Council (PCC) and this means that any system will need to allow booking of CCC and PCC meeting rooms by both sets of staff across both estates. CCC and PCC will be using a single tenancy instance of Microsoft 365 and PCC currently operates with the Evoko Liso integrated with Outlook 365. The contract will cover the supply of hardware and software and will also cover support of hardware and software for a period of 2 years with an option to extend for a further 1 year. These periods may be reduced if the preferred costs exceed the available budget.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1641db2a-3e39-469b-9858-e956db5ff201
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e643f62e-cecc-402d-926b-177a70404986
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30232000 - Peripheral equipment

Notice Value(s)

Tender Value
£65,000 Under £100K
Lots Value
Not specified
Awards Value
£64,900 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Nov 20205 years ago
Submission Deadline
19 Jul 2020Expired
Future Notice Date
Not specified
Award Date
12 Oct 20205 years ago
Contract Period
1 Dec 2020 - 30 Nov 2022 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LGSS ON BEHALF OF CAMBRIDGESHIRE COUNTY COUNCIL
Contact Name
Tom Clarke
Contact Email
thomas.clarke@cambridgeshire.gov.uk
Contact Phone
+44 1223703537

Buyer Location

Locality
CAMBRIDGE
Postcode
CB3 0AP
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Cambridge
Electoral Ward
Castle
Westminster Constituency
Cambridge

Supplier Information

Number of Suppliers
1
Supplier Name

EVENTMAP SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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