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P680 - Y23065 - WCC Microsoft Enterprise Agreement

Westminster City Council

This public procurement record has 1 release in its history.

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20 Jul 2026 at 21:14

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Summary of the contracting process

Westminster City Council procured a Microsoft Enterprise Agreement for its Digital and Innovation team. The requirement covers the licensing and administration of Microsoft software, including personal computer operating systems, licence-management software and associated software development services. It is a technology services contract delivered in London. The procurement is intended to support the council’s organisational software estate through a managed enterprise licensing arrangement and related services. The opportunity is relevant to software licensing providers, Microsoft enterprise agreement specialists, managed software suppliers and IT service businesses able to administer and support public-sector software environments. The council is the buying organisation and the selected supplier is Phoenix Software Ltd.

The procurement is complete and was awarded on 29 May 2026 to Phoenix Software Ltd. The awarded value is £7,257,443.36, covering a contract from 1 June 2026 to 31 May 2029. The tender submission deadline was 22 May 2026 at 5pm. Westminster City Council used a selective further competition and called off the requirement from the Y23065 KCS Software Products and Associated Services Framework. The tender described the arrangement as five years on a 3+1+1 basis, while the stated contract period covers three years. The main procurement category was services, with the requirement classified under licence management, administration and operating-system software packages and software development services.

This award demonstrates substantial, recurring council demand for Microsoft enterprise licensing and associated software administration. It is particularly relevant to suppliers that can manage large public-sector software estates, provide accurate licence control and administration, and support Microsoft operating-system environments. Credible competitors would benefit from experience delivering enterprise software agreements and related IT services through framework-based further competitions. The requirement was identified as suitable for small and medium-sized enterprises, so specialist SMEs with the necessary Microsoft licensing knowledge, public-sector delivery capability and operational capacity may be well placed to compete when a comparable requirement returns. Businesses offering software development support alongside licensing and administration are also aligned with the scope purchased by Westminster City Council.

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Notice Information

Notice Title

P680 - Y23065 - WCC Microsoft Enterprise Agreement

Notice Description

Westminster City Council Microsoft Enterprise Agreement for 5 years (3+1+1) for the Digital and Innovation team procured under Y23065 KCS Software Products and Associated Services Framework Further Competition.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1901569f-9d74-4549-9344-d9d06c709583
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d4e09587-3f95-432c-9aee-b3ad2f330432
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48218000 - License management software package

48219300 - Administration software package

48624000 - Personal computer (PC) operating system software package

72212218 - License management software development services

72212517 - IT software development services

Notice Value(s)

Tender Value
£7,257,443 £1M-£10M
Lots Value
Not specified
Awards Value
£7,257,443 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
29 May 20264 months ago
Contract Period
1 Jun 2026 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Westminster City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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