Award

Invitation to tender for mailroom equipment and associated supplies

YARLINGTON HOUSING GROUP LIMITED

This public procurement record has 1 release in its history.

Award

03 Jan 2019 at 15:27

Award Notice
Summary of the contracting process

The Yarlington Housing Group Limited has recently completed a tender process for the procurement of mailroom equipment and associated supplies, with a total contract value of £56,000. This procurement was intended to source reliable and user-friendly equipment capable of weighing and franking all outgoing mail, adhering to Mailmark compliance. The deadline for submission was 12 November 2018, and the contract period extends from 6 December 2018 to 5 December 2024, with the equipment provided to locations in the South West region of the United Kingdom. The successful bid was awarded to Pitney Bowes Limited on 28 November 2018, and the contract's details were published on 3 January 2019.

This tender presents significant opportunities for SMEs specialising in office machinery and services, particularly those focused on compliant mailroom solutions. Businesses equipped to handle large mail outputs efficiently while ensuring compliance with regulations such as GDPR will find themselves well-positioned to compete. As the contract aims to enhance both operational efficiency and reliability in mail management, suppliers with innovations in mailing technology and customer service capabilities may find this an advantageous procurement opportunity to pursue.

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Notice Information

Notice Title

Invitation to tender for mailroom equipment and associated supplies

Notice Description

Yarlington are looking for a mailroom equipment provider to provide equipment that will weigh and frank all outgoing mail, covering all postal tariffs and come with an additional 5kg weigh platform. Equipment must be Mailmark compliant with Business Mail Advance (BMA) postal tariff available. We require free resets and the preference of paying in arrears for the postage. We also require equipment that will accurately assist in the process of sending out large mail outs of 500+ efficiently and effectively always ensuring compliance with General Data Protection Regulation (GDPR). The equipment must be fit for purpose, reliable and easy to use.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1a309ea2-3a80-4a71-9c8c-9d3a941de93a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8dfc8b30-719c-4a91-99b3-8c881bfb5358
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not applicable
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30100000 - Office machinery, equipment and supplies except computers, printers and furniture

Notice Value(s)

Tender Value
£56,000 Under £100K
Lots Value
Not specified
Awards Value
£21,473 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jan 20197 years ago
Submission Deadline
12 Nov 2018Expired
Future Notice Date
Not specified
Award Date
28 Nov 20187 years ago
Contract Period
6 Dec 2018 - 5 Dec 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YARLINGTON HOUSING GROUP LIMITED
Contact Name
Samantha Pirt
Contact Email
samantha.pirt@yhg.co.uk
Contact Phone
+44 1935404092

Buyer Location

Locality
YEOVIL
Postcode
BA22 8WN
Post Town
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK62 Somerset
Delivery Location
TLK South West (England)
Local Authority
Somerset
Electoral Ward
Brympton
Westminster Constituency
Yeovil

Supplier Information

Number of Suppliers
1
Supplier Name

PITNEY BOWES

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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