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The provision of Multifunctional Devices and Digital Transformation Solutions

Police, Fire & Crime Commissioner for Staffordshire

This public procurement record has 1 release in its history.

Award

21 Oct 2026 at 14:29

Award Notice
Summary of the contracting process

The Police, Fire & Crime Commissioner for Staffordshire procured multifunctional devices (MFDs), including photocopiers and associated maintenance, alongside digital transformation solutions. The stated item is MFD devices, so the scope is centred on supplying equipment; the title also includes digital transformation solutions. Delivery is associated with Staffordshire Police headquarters in Stafford, with the procurement’s delivery locations also listing the United Kingdom and a range of wider locations. The buying organisation is the commissioner, based in Stafford. This is a services procurement covering equipment and related support, rather than a standalone purchase of photocopiers alone.

The procurement is complete and Ricoh UK Ltd was selected for the contract. The award is dated 21 October 2026. The stated contract period runs from 1 September 2025 to 31 August 2030. The published award value is £0, so it does not provide a usable indication of the contract’s commercial scale. The process was a selective call-off from a framework agreement. The tender submission deadline was 1 August 2025. The opportunity was marked as suitable for small and medium-sized enterprises and voluntary, community and social enterprises. No evaluation criteria or lot breakdown are recorded in the process details.

For suppliers assessing comparable work for the Staffordshire commissioner, this award demonstrates demand for multifunctional devices and photocopier maintenance, with digital transformation solutions included in the procurement title. A credible competitor would need to combine equipment provision with the ability to support and maintain devices over a multi-year service arrangement, and to show how its digital solutions fit alongside that equipment. The call-off route indicates that suppliers need access to an appropriate framework to compete through this purchasing channel. The award to Ricoh UK Ltd shows that an established equipment supplier was selected; businesses should be prepared to evidence dependable delivery and ongoing service capability for a public-sector buyer. The stated SME and VCSE suitability indicates that businesses of these types were considered suitable to participate.

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Notice Information

Notice Title

The provision of Multifunctional Devices and Digital Transformation Solutions

Notice Description

MFD Devices

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1ab6a5cf-0546-4b49-8045-38b2d68676bc
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/aff16cbe-6c5c-4e84-9684-e14a861e8f4f
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

50 - Repair and maintenance services

CPV Codes

30121100 - Photocopiers

50313200 - Photocopier maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Oct 20266 days ago
Contract Period
1 Sep 2025 - 31 Aug 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Police, Fire & Crime Commissioner for Staffordshire
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STAFFORD
Postcode
ST18 0YY
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
Stafford
Electoral Ward
Milwich
Westminster Constituency
Stone, Great Wyrley and Penkridge

Supplier Information

Number of Suppliers
1
Supplier Name

Ricoh UK Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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