Award

HR System

HEREFORD & WORCESTER FIRE & RESCUE SERVICE

This public procurement record has 1 release in its history.

Award

04 Sep 2025 at 14:06

Award Notice
Summary of the contracting process

The Hereford & Worcester Fire & Rescue Service is the procuring authority for a public contract titled "HR System," intended to manage employee data and automate core human resources processes. This tender falls under the industry category of software packages and information systems, with additional classifications in industry-specific and communication software packages. The contract is to be delivered in the West Midlands, United Kingdom, and progressed to the award stage on 25th July 2025. The procurement method used was an open procedure, and the contract period extends from 1st October 2025 to 30th September 2030, with a total contract value of £368,476. The deadline for tender submission was 6th September 2025.

This procurement presents significant growth opportunities for businesses specialising in HR and software systems. Particularly, firms experienced in developing industry-specific software solutions will find this tender well-suited to utilise their capabilities. Moreover, the open procurement method and the contract's alignment with the needs of the public sector can create a strategic foothold for small and medium enterprises (SMEs) and large-scale software providers. The involvement of Infographics UK Ltd as a supplier demonstrates the relevance of large firms with extensive experience in information systems in this market segment.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

HR System

Notice Description

System to help manage employee data and automate core HR Processes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1b015e95-236a-427d-918e-068e0837879d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e87258ea-8094-485b-a949-68a0e73a1bc0
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48200000 - Networking, Internet and intranet software package

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48400000 - Business transaction and personal business software package

48500000 - Communication and multimedia software package

48600000 - Database and operating software package

48700000 - Software package utilities

48800000 - Information systems and servers

48900000 - Miscellaneous software package and computer systems

Notice Value(s)

Tender Value
£368,476 £100K-£500K
Lots Value
Not specified
Awards Value
£368,476 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20255 months ago
Submission Deadline
6 Sep 2025Expired
Future Notice Date
Not specified
Award Date
24 Jul 20257 months ago
Contract Period
30 Sep 2025 - 30 Sep 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEREFORD & WORCESTER FIRE & RESCUE SERVICE
Contact Name
Carly Ricco
Contact Email
cricco@hwfire.org.uk
Contact Phone
01905 947680 ext 680

Buyer Location

Locality
WORCESTER
Postcode
WR3 8SP
Post Town
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Wychavon
Electoral Ward
North Claines & Salwarpe
Westminster Constituency
Droitwich and Evesham

Supplier Information

Number of Suppliers
1
Supplier Name

INFOGRAPHICS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-1b015e95-236a-427d-918e-068e0837879d-2025-09-04T15:06:32+01:00",
    "date": "2025-09-04T15:06:32+01:00",
    "ocid": "ocds-b5fd17-1b015e95-236a-427d-918e-068e0837879d",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "HWFRS/169",
        "title": "HR System",
        "description": "System to help manage employee data and automate core HR Processes",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "48100000",
                "description": "Industry specific software package"
            },
            {
                "scheme": "CPV",
                "id": "48200000",
                "description": "Networking, Internet and intranet software package"
            },
            {
                "scheme": "CPV",
                "id": "48300000",
                "description": "Document creation, drawing, imaging, scheduling and productivity software package"
            },
            {
                "scheme": "CPV",
                "id": "48400000",
                "description": "Business transaction and personal business software package"
            },
            {
                "scheme": "CPV",
                "id": "48500000",
                "description": "Communication and multimedia software package"
            },
            {
                "scheme": "CPV",
                "id": "48600000",
                "description": "Database and operating software package"
            },
            {
                "scheme": "CPV",
                "id": "48700000",
                "description": "Software package utilities"
            },
            {
                "scheme": "CPV",
                "id": "48800000",
                "description": "Information systems and servers"
            },
            {
                "scheme": "CPV",
                "id": "48900000",
                "description": "Miscellaneous software package and computer systems"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 368476,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2025-09-06T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-10-01T00:00:00+01:00",
            "endDate": "2030-09-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/2DVx32Qj",
            "name": "HEREFORD & WORCESTER FIRE & RESCUE SERVICE",
            "identifier": {
                "legalName": "HEREFORD & WORCESTER FIRE & RESCUE SERVICE",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/2DVx32Qj"
            },
            "address": {
                "streetAddress": "HINDLIP PARK",
                "locality": "WORCESTER",
                "postalCode": "WR38SP",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Carly Ricco",
                "email": "cricco@hwfire.org.uk",
                "telephone": "01905 947680 ext 680"
            },
            "details": {
                "url": "https://www.hwfire.org.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-SC089526",
            "name": "Infographics UK Ltd",
            "identifier": {
                "legalName": "Infographics UK Ltd",
                "scheme": "GB-COH",
                "id": "SC089526"
            },
            "address": {
                "streetAddress": "Infographics UK Ltd First Floor 6 Castle Street Edinburgh EH2 3AT"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/2DVx32Qj",
        "name": "HEREFORD & WORCESTER FIRE & RESCUE SERVICE"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-1b015e95-236a-427d-918e-068e0837879d-1",
            "status": "active",
            "date": "2025-07-25T00:00:00+01:00",
            "datePublished": "2025-09-04T15:06:32+01:00",
            "value": {
                "amount": 368476,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-SC089526",
                    "name": "Infographics UK Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-10-01T00:00:00+01:00",
                "endDate": "2030-09-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/e87258ea-8094-485b-a949-68a0e73a1bc0",
                    "datePublished": "2025-09-04T15:06:32+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}