Tender

CP2366-23 Fleet Maintenance Contract

DEVON COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

09 Dec 2024 at 15:28

Tender Notice
Summary of the contracting process

Devon County Council has initiated the tender process for the CP2366-23 Fleet Maintenance Contract, which involves the servicing, breakdown repairs, inspection, and testing of approximately 360 fleet vehicles. The procurement, classified under the industry category of repair, maintenance, and associated services of vehicles and related equipment, is divided into two lots based on geography (North & South), allowing contractors to bid for any number of lots with the potential to be awarded multiple lots. The procurement stage is currently active, with a tender period ending on 13th January 2025 and a contract period running from 1st April 2025 to 31st March 2030. The majority of currently serviced vehicles are powered by petrol or diesel, with approximately 10% being electric vehicles, a number expected to grow. The value of the contract is estimated at £7,000,000 GBP and follows an open procedure (above threshold).

This tender offers significant opportunities for businesses specialising in vehicle maintenance and repair, particularly those capable of handling a mixed fleet that includes an increasing number of electric vehicles. Eligible SMEs are encouraged to participate, especially those with regional capabilities to manage the Northern or Southern lots independently. With an option to extend the contract for up to two additional years, successful bidders have the potential to secure long-term business growth. This contract is particularly well-suited for firms with robust logistical capabilities to manage and store spare vehicles provided by the council, as well as those with a demonstrated ability to transition into maintaining more electric vehicles as the fleet evolves over the contract period.

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Notice Information

Notice Title

CP2366-23 Fleet Maintenance Contract

Notice Description

Fleet Maintenance Contract for the servicing, breakdown repairs, inspection and testing of approximately 360 fleet vehicles. The services required are divided into two Lots: North & South. The actual type and number of vehicles covered will vary by Lot. Contractors may bid for any number of Lots and may be awarded multiple lots. DCC will provide spare vehicles which the maintenance provider will need to manage and store. The majority of the current vehicle fleet is powered by petrol or diesel with internal combustion engines however approximately 10% of the vehicles are electric, this number is likely to increase significantly during the life of the contract. Option to extend contract for 2 x one year. Additional information: The procurement documents are available for unrestricted and full direct access, free of charge, at www.supplyingthesouthwest.org.uk Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via www.supplyingthesouthwest.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1be15129-09cb-464a-a6ff-98327f06ce62
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/614f8e12-f862-4f19-ba3d-1d3b02ad2fe6
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
£7,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Dec 20241 years ago
Submission Deadline
13 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2025 - 31 Mar 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEVON COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX2 4QD
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Exeter
Electoral Ward
Newtown and St Leonard's
Westminster Constituency
Exeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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