Award

Electronic Document Management System

UNITED LINCOLNSHIRE TEACHING HOSPITALS NHS TRUST

This public procurement record has 1 release in its history.

Award

31 Mar 2025 at 14:07

Award Notice
Summary of the contracting process

United Lincolnshire Teaching Hospitals NHS Trust has completed the procurement process for the provision of an Electronic Document Management System, classified under IT software package (CPV 48517000), with Mizaic Ltd awarded the contract valued at £7,100,000 GBP, excluding VAT. The contract, which supports service transfer and exit plans, includes options for three 12-month extensions beyond its current end date of 25 March 2032, potentially extending further to support Lincolnshire ICS NHS Trusts. The tender, initiated through the LPP DDS Framework Solution 6 EDRMS with a selective call-off procurement method, concluded on 10 July 2024, and the contract commenced on 26 March 2025.

This project offers significant opportunities for businesses specialising in IT software packages and electronic document management systems, particularly SMEs. Given that the procurement method was selective and part of a framework agreement, businesses experienced in providing scalable solutions within the NHS framework will find this tender especially appealing. Companies that can offer robust and adaptable software solutions to support various NHS Trusts' needs as part of digital transformation initiatives will be well-suited to competing for similar contracts in the future.

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Notice Information

Notice Title

Electronic Document Management System

Notice Description

Provision of an Electronic Document Management System Additional information: Further Competition via LPP DDS Framework Solution 6 EDRMS. Contract includes 3 x 12 month extension options ie to 25 March 2035. Provision is reserved to extend this period further should this be necessary to support the Service Transfer / Exit Plan. The procurement included scope to scale the deployment to other NHS / NHS Trusts within the Lincolnshire ICS as a reserved option during the life of the contract. The Total Awarded Value indicated makes provision for this scaling option. All values stated exclude VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1c45a81d-d0b3-4633-94ae-00270a7f769c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c7bfd41e-5ba9-4946-8fac-b89f5b9b64c6
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48517000 - IT software package

Notice Value(s)

Tender Value
£7,100,000 £1M-£10M
Lots Value
Not specified
Awards Value
£7,100,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
31 Mar 202511 months ago
Submission Deadline
10 Jul 2024Expired
Future Notice Date
Not specified
Award Date
26 Mar 202511 months ago
Contract Period
26 Mar 2025 - 25 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNITED LINCOLNSHIRE TEACHING HOSPITALS NHS TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN5 7JH
Post Town
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
Not specified
Local Authority
Lincoln
Electoral Ward
Park
Westminster Constituency
Lincoln

Supplier Information

Number of Suppliers
1
Supplier Name

MIZAIC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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