Tender

Event Technical Services

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

TenderAmendment

04 Mar 2024 at 09:25

Tender Notice
Summary of the contracting process

The Portsmouth City Council is seeking tenders for Event Technical Services, including equipment and services for events like Armed Forces Day and International Kite Festival. The estimated value of the contract is £50,000 annually, with a maximum value of £75,000. The contract will be for an initial 3 years, extendable by a further 2 years, with procurement stages starting from the PIN issue on 24th November 2023 to contract commencement on 31st May 2024.

This tender by Portsmouth City Council presents opportunities for suppliers in the event services industry to secure a long-term contract for supplying technical services for various events in Portsmouth. Small and medium-sized enterprises would be well-suited to compete for this tender, given the estimated contract value and the potential for contract extension, providing a platform for business growth and development within the events sector.

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Notice Information

Notice Title

Event Technical Services

Notice Description

The Events Team, Culture and Leisure directorate on behalf of Portsmouth City Council ('the Council') is inviting tenders from suitably qualified suppliers to provide the supply of equipment and services at the below events: o Armed Forces Day o International Kite Festival o Fireworks Display o Remembrance Sunday Service and Parade This contract is applicable to the above events under the management of the Portsmouth City Council's Events and Lord Mayor's Team. These are regular events held in Portsmouth with attendee numbers ranging from 30 up to 50,000. The estimated annual value of the contract is ?50,000 based upon current specification, event frequencies and sites. The value of the contract may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of events from the contract. The council cannot provide any guarantees of increases or decreases of the contract; however, any increases will be capped at 50% of the per annum contract value. The upper value of the contract is ?75,000 per annum. The initial contract term will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services. This Contract is for the Council's Events and Lord Mayor's Team to use the services of the supplier. The Council cannot guarantee the value or volume it may place with the supplier under this contract. The procurement timetable is set out below. PIN issued - Friday 24th November 2023 Procurement documents available on In-tend - Friday 9th February 2024 Deadline for requests for clarification - Wednesday 21st February 2024 at 23:59 Tender return deadline - Monday 18th March at 12:00 Evaluation of tenders completed - Thursday 28th March 2024 Award decision notified to bidders - Monday 8th April 2024 Standstill period starts - Tuesday 9th April 2024 Standstill period ends - Friday 19th April 2024 Contract award - Monday 22nd April 2024 Contract Commencement - 31st May 2024 Please ensure that all requests for clarification are made via InTend correspondence. Additional information: Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1caf045f-c47c-4400-86d0-c4a385b6fc61
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5cc6eaba-72b8-42f7-b1b5-dd326f398c89
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

71356000 - Technical services

79952000 - Event services

Notice Value(s)

Tender Value
£375,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Mar 20241 years ago
Submission Deadline
18 Mar 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 May 2024 - 30 May 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2AL
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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