Planning

Request for Information (RFI) for Transcribing Software

SURREY POLICE

This public procurement record has 1 release in its history.

Planning

20 Nov 2024 at 15:52

Market Engagement Notice
Summary of the contracting process

Surrey Police is planning a procurement process for transcribing software aimed at improving the efficiency and accuracy of transcribing interviews related to criminal justice case files. This Request for Information (RFI) focuses on acquiring software that can handle various formats of audio and video, transcribe quickly, and maintain high accuracy. The engagement end date for this planning stage is set for 20th February 2025. This procurement falls under the industry category of software packages and information systems, specifically classified under CPV code 48000000. The primary delivery location is in the South East of the United Kingdom, with postal code GU3 1HG. The procurement is currently in the planning stage.

This tender presents a significant opportunity for businesses specialising in software development, particularly those with expertise in speech-to-text technology and artificial intelligence. Companies providing cost-effective and highly accurate transcribing solutions can gain a foothold in the law enforcement and criminal justice sectors. The demand for efficient transcription services is growing, and businesses offering robust, scalable solutions could see substantial growth. Organisations focusing on integrating new technologies with existing digital evidence systems, such as the NICE platform used by Surrey Police, would be well-suited to compete for this tender.

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Notice Information

Notice Title

Request for Information (RFI) for Transcribing Software

Notice Description

Background Case files processed by Criminal Justice include transcripts from suspect interviews and victim interview transcripts. These transcripts are verbatim records of interviews (audio and video) uploaded onto the Police digital evidence system. A team of transcribers currently retrieve these interviews and transcribe them onto the MG15 Record of Interview Form. The transcripts are required by the Crown Prosecution Service (CPS), defence and HMCTS in specific cases. As the type of requests are expanding and the length and number of interviews is increasing, there is now a need to look at potential automated solutions in the form of transcribing technology to cope with the increasing demand and deliver the required transcripts in an efficient and cost-effective way. Requirements o Must be able to transcribe video and audio from different sources e.g. DIR, Body Worn Video, MP4, Achieving Best Evidence (ABE) etc o Must be able to transcribe quickly (currently it takes 60 minutes to transcribe 10 minutes of audio, and it is anticipated that an software solution would be able to do this quicker and more effectively/efficiently) o Must be able to transcribe different accepts and tones of voices. o Must have a high accuracy rate o Must be able to separate the speakers and identify speaker 1,2,3 etc. o Must be able to transcribe onto a template (MG15) o Must be able to highlight the areas where the AI/Software is not certain its accurate to enable an individual to check and verify those particular areas o Must be able to connect to NICE where our interviews are stored. Additional information: Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1f123bc9-8876-4d29-8b13-30fa9adc1d67
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ba5e4a93-61ad-4b62-8193-26c18695a181
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Nov 20241 years ago
Submission Deadline
Not specified
Future Notice Date
20 Feb 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SURREY POLICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SURREY
Postcode
GU3 1HG
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ South East (England)
Local Authority
Guildford
Electoral Ward
Shalford
Westminster Constituency
Godalming and Ash

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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