Award

ITT269 Provision of a Student Record System - AWARD

UNIVERSITY OF NORTHAMPTON E-TENDERING

This public procurement record has 1 release in its history.

Award

31 Jan 2020 at 09:56

Award Notice
Summary of the contracting process

The University of Northampton is in the process of awarding a contract for the provision of a new Student Record System, aimed at supporting various administrative functions from application to graduation. The contract is set to begin on 31st October 2019 and will last for five years, with the option for five additional one-year extensions. This procurement process, classified under the software package and information systems category, is currently in the Award stage, having been published as an award notice on 20th December 2019. Interested suppliers had until 29th May 2019 to submit their tenders, focusing on integrating the new system with existing university applications and enabling statutory reporting duties.

This tender presents significant opportunities for software and systems integration companies, particularly those specialising in educational technologies and record management solutions. Businesses that can demonstrate experience in developing comprehensive Student Record Systems, along with a robust understanding of the UK Higher Education sector's compliance requirements, will be well-positioned to compete. Given the scale of student management required, this project is particularly suitable for larger firms capable of supporting automated workflows and seamless integrations with multiple university systems.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

ITT269 Provision of a Student Record System - AWARD

Notice Description

The University of Northampton is seeking to acquire a new Student Record System for an initial period of five years from October 2019 with the possibility of 5 additional 1 year extensions. The University has been using its current system since 2006. It has been the key product supporting application and admissions processing, student records, assessment, awards and student communications during this time. The University is looking for a system that covers the full student management and administration lifecycle from application to graduation and beyond that: provides an efficient processing tool for staff and a high quality interface to enhance the student experience, can provide flexibility to support the University's range of Higher Edication provision, supports changes and compliance requirements of the UK Higher Education sector. The new system will need to integrate seamlessly with a large number of applications such as the University's Virtual Learning Environment, Customer Relationship Management Dynamics, Business Intelligence Suite, Unit4 Business World applications for Human Resources and Finance, Scientia Syllabus Plus, Kinetic's Room Service, Haplo PhD Manager as the student records system is the pivotal link to University systems. The system will need to integrate with UCAS systems and enable the University to undertake its statutory reporting duties. The University is seeking a Student record system that will also include the ability to manage automatic workflow, support self-service, deliver a range of external and statutory reporting requirements and directly support tuition fee processing which is undertaken outside of the current system. In 2017/18 there were approximately 13,400 undergraduate students studying in full time or part time mode on single honours or joint honours programmes. An additional 3,400 students were also studying full time, part time or Distance Learning postgraduate taught programmes and 200 students were taking research programmes on a full time or part time basis. The University also works with a number of partner institutions and has recently begun increasing its number of apprenticeship programmes. Approximately 6500 students apply through the current self-service application tool and most students (approximately 15000) use the current self-service portal to pre-enrol each year. There are over 1300 staff with a variety of management, academic and administrative roles across the University involving student recruitment, admissions, teaching, assessment, quality assurance and personal tutor and student support who need to access different levels of student data. The University recognises that the Student Records System is a key and critical system in enabling it to support its future growth, to adapt to changing environments and markets and therefore ensure its financial sustainability.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2068c0ef-12b6-46eb-a93f-517235975afe
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5e4b8627-15c1-41e2-8feb-7c3011440beb
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48611000 - Database software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jan 20206 years ago
Submission Deadline
29 May 2019Expired
Future Notice Date
Not specified
Award Date
20 Dec 20196 years ago
Contract Period
31 Oct 2019 - 30 Oct 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF NORTHAMPTON E-TENDERING
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHAMPTONSHIRE
Postcode
NN1 5PH
Post Town
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
TLF East Midlands (England)
Local Authority
West Northamptonshire
Electoral Ward
Delapre and Rushmere
Westminster Constituency
Northampton South

Supplier Information

Number of Suppliers
1
Supplier Name

TRIBAL EDUCATION

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-2068c0ef-12b6-46eb-a93f-517235975afe-2020-01-31T09:56:04Z",
    "date": "2020-01-31T09:56:04Z",
    "ocid": "ocds-b5fd17-2068c0ef-12b6-46eb-a93f-517235975afe",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "ITT269 - AWARD",
        "title": "ITT269 Provision of a Student Record System - AWARD",
        "description": "The University of Northampton is seeking to acquire a new Student Record System for an initial period of five years from October 2019 with the possibility of 5 additional 1 year extensions. The University has been using its current system since 2006. It has been the key product supporting application and admissions processing, student records, assessment, awards and student communications during this time. The University is looking for a system that covers the full student management and administration lifecycle from application to graduation and beyond that: provides an efficient processing tool for staff and a high quality interface to enhance the student experience, can provide flexibility to support the University's range of Higher Edication provision, supports changes and compliance requirements of the UK Higher Education sector. The new system will need to integrate seamlessly with a large number of applications such as the University's Virtual Learning Environment, Customer Relationship Management Dynamics, Business Intelligence Suite, Unit4 Business World applications for Human Resources and Finance, Scientia Syllabus Plus, Kinetic's Room Service, Haplo PhD Manager as the student records system is the pivotal link to University systems. The system will need to integrate with UCAS systems and enable the University to undertake its statutory reporting duties. The University is seeking a Student record system that will also include the ability to manage automatic workflow, support self-service, deliver a range of external and statutory reporting requirements and directly support tuition fee processing which is undertaken outside of the current system. In 2017/18 there were approximately 13,400 undergraduate students studying in full time or part time mode on single honours or joint honours programmes. An additional 3,400 students were also studying full time, part time or Distance Learning postgraduate taught programmes and 200 students were taking research programmes on a full time or part time basis. The University also works with a number of partner institutions and has recently begun increasing its number of apprenticeship programmes. Approximately 6500 students apply through the current self-service application tool and most students (approximately 15000) use the current self-service portal to pre-enrol each year. There are over 1300 staff with a variety of management, academic and administrative roles across the University involving student recruitment, admissions, teaching, assessment, quality assurance and personal tutor and student support who need to access different levels of student data. The University recognises that the Student Records System is a key and critical system in enabling it to support its future growth, to adapt to changing environments and markets and therefore ensure its financial sustainability.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "48611000",
                "description": "Database software package"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "NN1 5PH"
                    },
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2019-05-29T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2019-10-31T00:00:00Z",
            "endDate": "2024-10-30T23:59:59Z"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "goods"
    },
    "parties": [
        {
            "id": "GB-CFS-103076",
            "name": "University of Northampton e-Tendering",
            "identifier": {
                "legalName": "University of Northampton e-Tendering"
            },
            "address": {
                "streetAddress": "University Drive, Northampton",
                "locality": "Northamptonshire",
                "postalCode": "NN1 5PH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Julia Gough",
                "email": "julia.gough@northampton.ac.uk",
                "telephone": "+44 1604892663"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-135946",
            "name": "Tribal Education Limited",
            "identifier": {
                "legalName": "Tribal Education Limited"
            },
            "address": {
                "streetAddress": "Tribal House, 10 Norwich Business Park, Whiting Road, Norwich, United Kingdom, NR4 6DJ"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-103076",
        "name": "University of Northampton e-Tendering"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-2068c0ef-12b6-46eb-a93f-517235975afe-1",
            "status": "active",
            "date": "2019-12-20T00:00:00Z",
            "datePublished": "2020-01-31T09:56:04Z",
            "value": {
                "amount": 0,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-135946",
                    "name": "Tribal Education Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2019-10-31T00:00:00Z",
                "endDate": "2024-10-30T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/5e4b8627-15c1-41e2-8feb-7c3011440beb",
                    "datePublished": "2020-01-31T09:56:04Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}