Award

University Archive

UNIVERSITY OF PLYMOUTH

This public procurement record has 2 releases in its history.

Award

03 Apr 2020 at 12:43

Award Notice
Tender

28 Feb 2019 at 15:13

Tender Notice
Summary of the contracting process

The University of Plymouth has recently completed a public procurement process for a project titled "University Archive," which aimed to assess and enhance the management of historical documentation within the institution. This procurement, classified under the CPV code for Library and archive services, involved an open procedure method, with a contract value of £20,000. The tender period concluded on 21 March 2019, and the contract was awarded on 2 April 2019, after which work commenced on 3 April 2019, expected to last until 31 July 2019. The location for service delivery was specified as the South West region of the United Kingdom, with contact details for the procurement office provided for further inquiries.

This tender presents opportunities for businesses in the archival services sector, particularly those with expertise in records management and preservation. Companies that specialise in auditing and improving archival processes would find this project aligns with their services, making them strong candidates for future contracts with similar requirements. Additionally, small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to explore these opportunities, highlighting a potential pathway for growth in the educational and archival sectors.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

University Archive

Notice Description

The university currently houses some collected documents and papers relating to its history in a small number of filing cabinets and boxes located around the institution. There is no standard systematic process in operation for the ongoing retention of university documentation in accordance with the records retention schedule to ensure that the university retains and preserves those documents and records it is either required or wishes to retain. There is currently no archival expertise within the university staffing and therefore a short investigation by a qualified practitioner, with possible input from a qualified records manager, is required to ascertain the current scope of archive material and to make recommendations for systematic and robust management of suitable records, incorporating appropriate records retention processes where they apply to archive material. The University of Plymouth wishes to commission a short, fixed-term audit, to be completed before 31 July 2019, by a qualified Archivist with possible input from a Records Manager to ascertain the scale and location of existing university records and to make recommendations as identified within the Fee Bid documentation, available via the University's tendering portal: https://in-tendhost.co.uk/plymouthuni/aspx/Tenders/Current

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-207416fb-a786-439b-85d3-c8c26e859b15
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7f0511fd-8538-49f6-9bf8-ea47213055de
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92510000 - Library and archive services

Notice Value(s)

Tender Value
£20,000 Under £100K
Lots Value
Not specified
Awards Value
£17,500 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Apr 20205 years ago
Submission Deadline
21 Mar 2019Expired
Future Notice Date
Not specified
Award Date
1 Apr 20196 years ago
Contract Period
2 Apr 2019 - 31 Jul 2019 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF PLYMOUTH
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PLYMOUTH
Postcode
PL4 8AA
Post Town
Plymouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK41 Plymouth
Delivery Location
TLK South West (England)
Local Authority
Plymouth
Electoral Ward
Drake
Westminster Constituency
Plymouth Sutton and Devonport

Supplier Information

Number of Suppliers
1
Supplier Name

KEVINJBOLTON

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-207416fb-a786-439b-85d3-c8c26e859b15-2020-04-03T13:43:13+01:00",
    "date": "2020-04-03T13:43:13+01:00",
    "ocid": "ocds-b5fd17-207416fb-a786-439b-85d3-c8c26e859b15",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "SG/UoP/Archive/010/019",
        "title": "University Archive",
        "description": "The university currently houses some collected documents and papers relating to its history in a small number of filing cabinets and boxes located around the institution. There is no standard systematic process in operation for the ongoing retention of university documentation in accordance with the records retention schedule to ensure that the university retains and preserves those documents and records it is either required or wishes to retain. There is currently no archival expertise within the university staffing and therefore a short investigation by a qualified practitioner, with possible input from a qualified records manager, is required to ascertain the current scope of archive material and to make recommendations for systematic and robust management of suitable records, incorporating appropriate records retention processes where they apply to archive material. The University of Plymouth wishes to commission a short, fixed-term audit, to be completed before 31 July 2019, by a qualified Archivist with possible input from a Records Manager to ascertain the scale and location of existing university records and to make recommendations as identified within the Fee Bid documentation, available via the University's tendering portal: https://in-tendhost.co.uk/plymouthuni/aspx/Tenders/Current",
        "datePublished": "2019-02-28T15:13:36Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "92510000",
            "description": "Library and archive services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 20000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2019-03-21T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2019-03-29T00:00:00Z",
            "endDate": "2019-07-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/e0f914f7-f2a9-452d-a347-8f6aea694f57",
                "datePublished": "2019-02-28T15:13:36Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/wBAP5Awf",
            "name": "UNIVERSITY OF PLYMOUTH",
            "identifier": {
                "legalName": "UNIVERSITY OF PLYMOUTH",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/wBAP5Awf"
            },
            "address": {
                "streetAddress": "Drake Circus",
                "locality": "PLYMOUTH",
                "postalCode": "PL48AA",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Procurement Procurement",
                "email": "procurement@plymouth.ac.uk",
                "telephone": "01752 582057"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-10951417",
            "name": "KEVINJBOLTON LTD.",
            "identifier": {
                "legalName": "KEVINJBOLTON LTD.",
                "scheme": "GB-COH",
                "id": "10951417"
            },
            "address": {
                "streetAddress": "123 Wellington Road South STOCKPORT Cheshire SK1 3TH GB"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/wBAP5Awf",
        "name": "UNIVERSITY OF PLYMOUTH"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-207416fb-a786-439b-85d3-c8c26e859b15-1",
            "status": "active",
            "date": "2019-04-02T00:00:00+01:00",
            "datePublished": "2020-04-03T13:43:13+01:00",
            "value": {
                "amount": 17500,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-10951417",
                    "name": "KEVINJBOLTON LTD."
                }
            ],
            "contractPeriod": {
                "startDate": "2019-04-03T00:00:00+01:00",
                "endDate": "2019-07-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/7f0511fd-8538-49f6-9bf8-ea47213055de",
                    "datePublished": "2020-04-03T13:43:13+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}