Award

Event Management and Spectator Fan Zone UCI Road World Championships 2019

HARROGATE BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Award

08 Apr 2019 at 15:14

Award Notice
Tender

10 Dec 2018 at 16:24

Tender Notice
Tender

23 Nov 2018 at 12:42

Tender Notice
Summary of the contracting process

Harrogate Borough Council is seeking an established event management company to oversee the Event Management and Spectator Fan Zone for the UCI Road World Championships 2019, with the contract aimed at enhancing spectator experience during the Men's and Women's Individual Time Trials on 24th September 2019. The procurement process is currently at the award stage, following an open tender method. The tender period ended on 11th January 2019, with the contract performance period set from 14th January 2019 to 30th November 2019, in the Yorkshire and the Humber region of the United Kingdom.

This contract presents significant opportunities for growth, particularly for small and medium-sized enterprises (SMEs) specialising in event management, crowd control, safety, and spectator engagement strategies. Businesses equipped to provide comprehensive event services, including logistics, food and beverage provision, entertainment, and family-oriented activities, will be well-positioned to compete effectively for this contract and benefit from the income generation model proposed by the council.

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Notice Information

Notice Title

Event Management and Spectator Fan Zone UCI Road World Championships 2019

Notice Description

2. The Council wishes to invite quotes from an established event management company with a proven track record in event management specifically Cycling Events and spectator enhancements. To deliver the Start of the Men's U23 Individual Time Trial and the Start of the Elite Women's Tim Trail as part of the UCI Road World Championships On Tuesday 24th September 2019 as part of the UCI Road World Championships. This will be a one off contract to plan and produce an integrated event management plan for; * the starts of both Time Trial Events, * The Spector Hub within the Ripon City Centre Start Area, * Safety & Security, and * full Crowd Management planning for all elements of the event relating to the Time Trail Starts, and spectator Safety within the zone defined as Harrogate Borough Council Responsibility * the creation of a spectator Fan Zone, in the City Centre to retain spectators for the day. To Include but not limited to: * Big Screen - Race Coverage * Food and Drink Provision Trading Opportunities Family Orientated activities and Entertainments Harrogate Borough Council (HBC) wishes to exploit all Income Generation Opportunities in relation to this event and the Spectator Fan Zone.. The Council will provide a 70:30 split of the income to enable the successful bidder to retain 30% of all income achieved. Additional information: Access to procurement documents is via www.yortender.co.uk Current Opportunities

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-210e34f3-29e0-426e-9100-a6d7a5b8864a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f8a349fa-a05b-46c2-99d6-b976d7d70fff
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£82,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Apr 20196 years ago
Submission Deadline
11 Jan 2019Expired
Future Notice Date
Not specified
Award Date
15 Jan 20197 years ago
Contract Period
1 Apr 2019 - 30 Nov 2019 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HARROGATE BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARROGATE
Postcode
HG1 2SG
Post Town
Harrogate
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE Yorkshire and The Humber
Local Authority
North Yorkshire
Electoral Ward
Valley Gardens & Central Harrogate
Westminster Constituency
Harrogate and Knaresborough

Supplier Information

Number of Suppliers
1
Supplier Name

PENNINE EVENTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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