Tender

Procurement of a New Webcasting Provider for Democratic Services

GLOUCESTERSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

07 Dec 2020 at 14:45

Tender Notice
Summary of the contracting process

Gloucestershire County Council is currently seeking a new webcasting provider for Democratic Services, with a tender titled "Procurement of a New Webcasting Provider for Democratic Services." This procurement falls under the installation services of communications equipment sector and is based in Gloucester, United Kingdom. The tender is open until 6 January 2021, with a contract period commencing on 3 March 2021 and lasting until 3 March 2025. The total estimated value of the contract is £140,000, and bidders are required to present an existing commercial off-the-shelf solution compatible with meeting platforms such as Cisco WebEx and Microsoft Teams.

This tender presents significant growth opportunities for businesses specialising in webcasting and video conferencing technologies, particularly those with existing software and solutions for hybrid meeting setups. Small and medium-sized enterprises (SMEs) that design or supply video transmission apparatus, video conferencing equipment, and associated software packages will find this tender particularly advantageous. Competing in this process could enable these businesses to establish a valuable partnership with a local government authority, enhancing their visibility and reputation in the public sector.

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Notice Information

Notice Title

Procurement of a New Webcasting Provider for Democratic Services

Notice Description

The council is looking to procure a new webcasting provider that shall enable council meetings taking place in the council chamber and the cabinet suite (meeting rooms 1, 2 and 3) to be broadcast to the public. The webcasting system shall allow for hybrid meetings where some attendees are physically in the council chamber or cabinet suite, while others are attending virtually via the council's current virtual meetings platform Cisco WebEx Meetings. As Office 365 is rolled out across the council, this is likely to change to Microsoft Teams. Any solution must be compatible with both WebEx and Teams. The council is looking to procure a Commercial off the Shelf (COTs) solution. For the avoidance of doubt, we are not procuring a development contract i.e. bidders must have an existing solution which meets our requirement at the time of bidding. We wish to complete a successful process that attracts competition in order to achieve value for money for the council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-21ca5293-ed32-4249-ad64-6c12c87d5732
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e1be26f9-9fff-436b-af4b-638792889a42
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

48 - Software package and information systems

51 - Installation services (except software)

CPV Codes

32223000 - Video transmission apparatus

32232000 - Video-conferencing equipment

48515000 - Video conferencing software package

51300000 - Installation services of communications equipment

Notice Value(s)

Tender Value
£140,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Dec 20205 years ago
Submission Deadline
6 Jan 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Mar 2021 - 3 Mar 2025 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GLOUCESTERSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLOUCESTER
Postcode
GL1 2TG
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
Not specified
Local Authority
Gloucester
Electoral Ward
Westgate
Westminster Constituency
Gloucester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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