Tender

ICT20016 Home to School and Specialised Passenger Transport Planning and Management Solution

DERBYSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Tender

16 Aug 2022 at 12:33

Tender Notice
Tender

19 Jul 2022 at 10:29

Tender Notice
Summary of the contracting process

The Derbyshire County Council has initiated a procurement process for the "ICT20016 Home to School and Specialised Passenger Transport Planning and Management Solution" in the industry category of industry specific software package. The tender, with an estimated value of GBP 450,000, is in the Open procedure stage. The deadline for tender submissions is 5th September 2022. The contract is planned to start on 30th April 2023 and potentially last for 10 years.

This procurement opportunity from Derbyshire County Council offers a chance for businesses specializing in industry specific software packages to compete. Small and medium enterprises (SMEs) are particularly encouraged to participate. The contract is tailored to create a hosted solution for transport planning and management, providing opportunities for businesses looking to offer innovative software solutions for passenger transportation services. Businesses with expertise in software development and service provision for transportation optimization are well-suited to engage in this tender process.

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Notice Information

Notice Title

ICT20016 Home to School and Specialised Passenger Transport Planning and Management Solution

Notice Description

The Council is seeking to procure a hosted solution with a secure user interface, accessible through a web-based browser to manage, schedule and optimise passengers and journeys for Home to School (both mainstream and specialised) and Adult Social Care transport. The Solution will comprise: Software; On-line data storage; and Associated Services. Currently the Transport Service has to manually input the majority of data to plan and coordinate passengers travelling together to establishments taking into account home location, individual special needs, arrival times, vehicle capacity, acceptable travel duration for journeys etc. The route planning and optimisation is undertaken manually and then manually recorded in the current system. The Service wishes to reduce its reliance on the knowledge of its individual officers and manual data entry and purchase a solution that will record and manage the optimisation of the journeys required to meet service requests/demand, using rules and criteria that can be set by its users, to calculate the most efficient use of vehicles, and routes, calculating and managing potential cost. This could be displayed on a map via a dashboard which shows the types of transport, number of passengers and capacity in a particular location or by showing journeys to a chosen establishment or both. The Council uses a separate system called Proactis to record and maintain its list of approved transport operators. These records are held within a DPS (Dynamic Purchasing System), a framework that is used to award contracts by undertaking further mini competition exercises and Contracts are awarded via the Proactis System. The awards are done via the Proactis System. Currently the details of the contracts that are awarded under the DPS are manually inputted into the current Routewise system. Electronic hard copies of the contracts are stored in the Councils EDRM which is supplied by Open Text version 16.2 as the current system does not have a facility to store this documentation against a contract or operator. The Council recently started implementation of the Granicus CRM solution to manage interactions with its citizens. The Transport Service intends to use a form in this system to collect all relevant information from parents/carers and professionals, with the relevant approvals process to enable service requests for transport to be arranged. The Service would like a way to seamlessly process the data contained in this form via input into the Transport Management solution without the need for manual rekeying. The contract will include options to extend the contract by 5 periods of 12 months meaning the potential length is 10 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2311285d-65b1-48fc-97e0-2ef787c3d365
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/541a79cf-1ed4-411d-98f7-f20520695aa3
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Dynamic
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Aug 20223 years ago
Submission Deadline
5 Sep 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Apr 2023 - 29 Apr 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MATLOCK
Postcode
DE4 3AG
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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