Award

SAP Archiving Solution

STAFFORDSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

05 Dec 2017 at 10:07

Award Notice
Tender

19 Apr 2017 at 07:30

Tender Notice
Summary of the contracting process

Staffordshire County Council is seeking a provider for the "SAP Archiving Solution" tender, aimed at transitioning their HR, Payroll, and Finance data to an alternative solution due to the end of their current SAP contract in 2017. The procurement process is currently in the award stage, having previously closed on 22 May 2017. The project, classified under the software package and information systems category (CPV 48000000), is located in the West Midlands, UK. The total contract value is £1,200,000, with a minimum value of £800,000, and the contract period is set from 1 July 2017 to 1 July 2027.

This tender creates significant opportunities for businesses specialising in software solutions, particularly those capable of providing archiving services and systems integration. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) would be well-suited to compete for this contract, given the emphasis on innovative data management capabilities and user-friendly retrieval processes in the bid requirements. Companies with experience in transitioning legacy data systems and ensuring compliance with legal data retention standards will have a competitive advantage.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

SAP Archiving Solution

Notice Description

SAP is currently used to store all HR, Payroll and Finance data. Any historic data which must kept for legal, regulatory or operational reasons must be transitioned to an alternative solution in order to not be reliant on a fully operational and supplier supported SAP system when the existing contract ends at the end of 2017. SCC is looking for a provider that will "lift and shift" their existing instance of SAP, create an archive solution and subsequently host it off SCC premises. Consideration also needs to be given to how potential solutions will be able to ensure retention of SAP data and OpenText integrations, and the subsequent retrieval of this data by the end user. In terms of high level functionality any solution must allow for SCC users to be able to retrieve and report on data themselves in a timely manner through the current recognised SAP interface. Furthermore, data that has been lifted and shifted into the archive solution must be read-only. No archiving activity has taken place to date and as a result the current SAP system contains all HR, Payroll and financial data stored over the past 13 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-23b40fcf-ccbe-40cd-8aca-a0a57481e1a6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b43f9f42-9fb4-4430-880f-2d8e0c71eaf2
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72252000 - Computer archiving services

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
£561,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
5 Dec 20178 years ago
Submission Deadline
22 May 2017Expired
Future Notice Date
Not specified
Award Date
30 Sep 20178 years ago
Contract Period
1 Oct 2017 - 1 Jul 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STAFFORDSHIRE COUNTY COUNCIL
Contact Name
Paul Taylor-Grime
Contact Email
paul.taylor-grime@staffordshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
STAFFORD
Postcode
ST16 2LP
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Stafford
Electoral Ward
Forebridge
Westminster Constituency
Stafford

Supplier Information

Number of Suppliers
1
Supplier Name

KEYTREE

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-23b40fcf-ccbe-40cd-8aca-a0a57481e1a6-2017-12-05T10:07:51Z",
    "date": "2017-12-05T10:07:51Z",
    "ocid": "ocds-b5fd17-23b40fcf-ccbe-40cd-8aca-a0a57481e1a6",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "PC706",
        "title": "SAP Archiving Solution",
        "description": "SAP is currently used to store all HR, Payroll and Finance data. Any historic data which must kept for legal, regulatory or operational reasons must be transitioned to an alternative solution in order to not be reliant on a fully operational and supplier supported SAP system when the existing contract ends at the end of 2017. SCC is looking for a provider that will \"lift and shift\" their existing instance of SAP, create an archive solution and subsequently host it off SCC premises. Consideration also needs to be given to how potential solutions will be able to ensure retention of SAP data and OpenText integrations, and the subsequent retrieval of this data by the end user. In terms of high level functionality any solution must allow for SCC users to be able to retrieve and report on data themselves in a timely manner through the current recognised SAP interface. Furthermore, data that has been lifted and shifted into the archive solution must be read-only. No archiving activity has taken place to date and as a result the current SAP system contains all HR, Payroll and financial data stored over the past 13 years.",
        "datePublished": "2017-04-19T08:30:19+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "72252000",
                "description": "Computer archiving services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 800000,
            "currency": "GBP"
        },
        "value": {
            "amount": 1200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2017-05-22T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2017-07-01T00:00:00+01:00",
            "endDate": "2027-07-01T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/805c7531-a1d7-4a6d-8618-c7a25d102f7b",
                "datePublished": "2017-04-19T08:30:19+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "SCC E-Tendering Portal User Guide",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5f5d4991-bcaf-4a34-82d1-7ff79a19d8f6",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "description": "E-Tending Portal",
                "url": "https://supplierlive.proactisp2p.com/Account/Login"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/2JAv6sFy",
            "name": "Staffordshire County Council",
            "identifier": {
                "legalName": "Staffordshire County Council",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/2JAv6sFy"
            },
            "address": {
                "streetAddress": "1 Staffordshire Place, Tipping Street",
                "locality": "Stafford",
                "postalCode": "ST16 2LP",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Paul Taylor-Grime",
                "email": "paul.taylor-grime@staffordshire.gov.uk"
            },
            "details": {
                "url": "http://www.staffordshire.gov.uk/business/procurement/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-05744007",
            "name": "KEYTREE LIMITED",
            "identifier": {
                "legalName": "KEYTREE LIMITED",
                "scheme": "GB-COH",
                "id": "05744007"
            },
            "address": {
                "streetAddress": "114 St Martins Lane LONDON WC2N 4BE GB"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/2JAv6sFy",
        "name": "Staffordshire County Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-23b40fcf-ccbe-40cd-8aca-a0a57481e1a6-1",
            "status": "active",
            "date": "2017-10-01T00:00:00+01:00",
            "datePublished": "2017-12-05T10:07:51Z",
            "value": {
                "amount": 561000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-05744007",
                    "name": "KEYTREE LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2017-10-02T00:00:00+01:00",
                "endDate": "2027-07-01T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/b43f9f42-9fb4-4430-880f-2d8e0c71eaf2",
                    "datePublished": "2017-12-05T10:07:51Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "biddingDocuments",
                    "description": "SCC E-Tendering Portal User Guide",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5f5d4991-bcaf-4a34-82d1-7ff79a19d8f6",
                    "format": "application/pdf"
                },
                {
                    "id": "3",
                    "documentType": "biddingDocuments",
                    "description": "E-Tending Portal",
                    "url": "https://supplierlive.proactisp2p.com/Account/Login"
                }
            ]
        }
    ]
}