Award

Compaction Machine Servicing, Maintenance and Repair

LEICESTERSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

16 Jul 2025 at 13:55

Award Notice
Tender

19 Feb 2025 at 17:00

Tender Notice
Summary of the contracting process

Leicestershire County Council has completed the procurement process for the contract titled "Compaction Machine Servicing, Maintenance and Repair." The procurement falls under the industry category of "Repair and maintenance services" and includes elements of engineering services. The contract will serve locations across thirteen sites in England, particularly focusing on the servcing, maintenance, and repair of static, portable, and roller compaction machines. The tender followed an open procedure and progressed from the tender stage to being awarded to Paction Ltd on 24th June 2025. The contract value is £1,750,000 and it is set to run from 1st August 2025 to 31st July 2028. The tender notice was published on 19th February 2025, with the tender period ending on 7th April 2025.

This tender presents significant opportunities for suppliers specialising in maintenance and engineering services, particularly small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs), given the open procedure and its inclusion criteria. Businesses capable of providing on-site services, supplying parts, and utilising a web-based recording system would be well-positioned to compete for similar future contracts. The industry requirement for planned and reactive maintenance further implies the demand for versatility and capacity to manage logistics across multiple sites efficiently. This contract serves as an exemplary platform for businesses looking to enhance their experience and credentials within the public sector service category.

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Notice Information

Notice Title

Compaction Machine Servicing, Maintenance and Repair

Notice Description

The Council requires the services of a suitably qualified and experienced single Supplier to provide an on-site service to all its compaction equipment at 13 sites covering both: * planned preventative maintenance (PPM) and, * reactive maintenance (RM) The scope of the services required includes provision of: * All labour, including management supervision and overheads; * Travel time and mileage costs; * Equipment, tools and materials; * Sourcing and supply of parts; * A web-based recording system to generate and provide reports of work carried out including costs and parts, and machine condition reports following each service or repair visit. * Remote Council access via any internet enabled device to the Supplier's web-based system. The contract has the following service delivery components: * a planned scheduled delivery of a defined service (PPM) * an undefined, but planned delivery of scheduled work (RM planned) * an undefined and unplanned delivery of work (RM reactive).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-24c4876d-5c7d-465d-a801-8ebf278b8e9f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ca697a30-d6bc-48a7-b965-656cf751217d
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

50000000 - Repair and maintenance services

71300000 - Engineering services

Notice Value(s)

Tender Value
£1,750,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,750,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20257 months ago
Submission Deadline
7 Apr 2025Expired
Future Notice Date
Not specified
Award Date
23 Jun 20258 months ago
Contract Period
31 Jul 2025 - 31 Jul 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTERSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE3 8RA
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Blaby
Electoral Ward
Glenfield Faire
Westminster Constituency
Mid Leicestershire

Supplier Information

Number of Suppliers
1
Supplier Name

PACTION

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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