Award

STH - Attendance Packs

SHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Award

05 Aug 2024 at 13:28

Award Notice
Summary of the contracting process

Sheffield Teaching Hospitals NHS Foundation Trust has announced the award for a contract titled "STH - Attendance Packs." The project involves the supply of folders and dividers necessary for maintaining patient records during the initial phase of implementing a new Electronic Patient Record (EPR) system. This procurement falls under the industry category of "Folders" (CPV code: 22852000) and takes place in the Yorkshire and the Humber region of the United Kingdom. The procurement stage of this contract is "Award," with the contract commencing on 1st September 2024 and running until 31st August 2025. The competitive quotation method below the threshold was utilized for this limited procurement, with final values totalling £105,892 GBP. Key dates include the tender period end date of 26th April 2024 and award publication on 5th August 2024.

This contract offers significant growth opportunities for businesses specializing in stationery and office supplies, particularly those capable of producing high volumes of specified documents and files. Companies that can provide adaptable and responsive services to meet the ad-hoc divider orders over the contract period will find this particularly attractive. This tender is well-suited for firms experienced in serving the healthcare sector, though it is not specifically aimed at small and medium-sized enterprises (SMEs) or voluntary, community, and social enterprises (VCSEs). The supplier selected for this contract is Rotadex Systems Ltd, Birmingham, proving expertise and competitive capability in this domain.

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Notice Information

Notice Title

STH - Attendance Packs

Notice Description

Sheffield Teaching Hospitals are introducing a new EPR and will be implemented in October 2024. Although this system will hold most of a patient's records, whilst in the early days of implementation there will still be paper documents that will be required to be used within the Trust. Therefore, it is proposed that we will use an attendance pack for both out-patients and In-patient activities. An estimated maximum 120,000 folders that meet the specification are required. Dividers are also needed on an ad-hoc basis over a one-year period, with an option to extend for an additional year. The estimated quantity of dividers is not known, so will be ordered as and when required.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-24fd07ea-564e-4eeb-9170-32d9bf6414ee
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9491d037-a29c-4efb-8ade-f47f7915957f
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

CPV Codes

22852000 - Folders

Notice Value(s)

Tender Value
£105,892 £100K-£500K
Lots Value
Not specified
Awards Value
£105,892 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20241 years ago
Submission Deadline
26 Apr 2024Expired
Future Notice Date
Not specified
Award Date
4 Aug 20241 years ago
Contract Period
31 Aug 2024 - 31 Aug 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST
Contact Name
Sophie Lamb
Contact Email
sophie.lamb1@nhs.net
Contact Phone
Not specified

Buyer Location

Locality
SHEFFIELD
Postcode
S5 7AU
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
Burngreave
Westminster Constituency
Sheffield Brightside and Hillsborough

Supplier Information

Number of Suppliers
1
Supplier Name

ROTADEX SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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