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Room Booking system

Coventry & Warwickshire Partnership NHS Foundation Trust

This public procurement record has 1 release in its history.

Award

15 Sep 2026 at 13:05

Award Notice
Summary of the contracting process

Coventry & Warwickshire Partnership NHS Foundation Trust procured a room booking system, classified as an IT software package (CPV 48517000). The requirement is categorised as a service and is for use at the Trust’s site in Coventry, West Midlands. The system is intended to support the Trust’s room-booking needs. The buyer is a NHS foundation trust based in Coventry. The opportunity was suitable for small and medium-sized enterprises, indicating that the requirement could be delivered by an appropriately resourced specialist software provider rather than only by a large technology company. The selected supplier, Severnsoft trading as Essential Computing, is itself recorded as an SME and is based in Clevedon, North Somerset.

The procurement has been completed and awarded. It used a selective procedure as a call-off from a framework agreement. Severnsoft trading as Essential Computing was awarded the contract on 15 September 2026. The award value is £245,463. The contract runs from 1 October 2026 to 30 September 2029. The tender’s upper estimated value was £245,000. The tender record shows a submission deadline of 15 September 2026 at 12:00, before the award was recorded. The published outcome identifies one supplier and one room-booking-system requirement. The award is active, and the contracting authority is Coventry & Warwickshire Partnership NHS Foundation Trust. The procurement was evaluated through the framework call-off route; no separate award weighting or scoring basis is recorded in the available process information.

For a supplier that did not win this contract, the award is evidence of demand from an NHS foundation trust for a dedicated room-booking system delivered through a framework call-off. A credible competitor for a future requirement would need a proven room-booking software product, the technical capability to configure and deploy it for a public healthcare organisation, and sufficient delivery capacity to support a multi-year contract. The successful supplier’s SME status shows that this scale of requirement can be addressed by a smaller specialist technology business. Firms should therefore assess their framework access, public-sector procurement route, relevant software references and ability to provide reliable implementation and ongoing service for an NHS trust. The requirement is specific to room-booking technology, rather than general IT supply.

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Notice Information

Notice Title

Room Booking system

Notice Description

Room Booking system

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-255b9b98-3de3-4a92-bd91-8a7e864dd912
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/92aca522-5919-4743-bc39-45c5805f2bf5
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48517000 - IT software package

Notice Value(s)

Tender Value
£245,000 £100K-£500K
Lots Value
Not specified
Awards Value
£245,463 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
15 Sep 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 Sep 2026Yesterday
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Coventry & Warwickshire Partnership NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV6 6NY
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
Not specified
Local Authority
Coventry
Electoral Ward
Longford
Westminster Constituency
Coventry East

Supplier Information

Number of Suppliers
1
Supplier Name

SevernSoft Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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