Award

Digitisation of Suffolk Archival Records

SUFFOLK COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

14 Mar 2023 at 08:36

Award Notice
Summary of the contracting process

The Suffolk County Council, based in IPSWICH, England, has awarded a contract for the Digitisation of Suffolk Archival Records to Ancestry Global Holdings Limited. This contract falls under the services category with a contract value of £150,000. The procurement method used was a limited competitive quotation, and the tender period ended on March 23, 2023. The contract is set to start on April 1, 2023, and end on June 30, 2029.

This tender for digitising archival records provides opportunities for businesses, particularly those offering scanning services or involved in record management. Small & Medium Enterprises (SMEs) and Voluntary, Community, and Social Enterprise (VCSE) organisations are encouraged to participate. Businesses interested in exclusive rights licensing and digital content hosting can find this tender suitable for growth and expansion.

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Notice Information

Notice Title

Digitisation of Suffolk Archival Records

Notice Description

Contract with a commercial publisher to digitise the Parish Registers and other records for the county. The Contract involves granting the publisher exclusive rights (for a fixed period) to host the records on their website and market them to paying subscribers. In return, the publisher agrees to deliver and pay for the scanning, indexing, and hosting of the records and to pay the council a share of the royalties that it earns on a pay per view basis.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2950c969-4111-4096-a2c3-bf42c8b74c2f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/35492e2d-7bb6-49d1-92bd-d17c54dc3381
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

32353100 - Records

79999100 - Scanning services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
£150,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Mar 20232 years ago
Submission Deadline
23 Mar 2023Expired
Future Notice Date
Not specified
Award Date
10 Mar 20232 years ago
Contract Period
31 Mar 2023 - 30 Jun 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SUFFOLK COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IPSWICH
Postcode
IP1 2BX
Post Town
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH62 Ipswich
Delivery Location
Not specified
Local Authority
Ipswich
Electoral Ward
Gipping
Westminster Constituency
Ipswich

Supplier Information

Number of Suppliers
1
Supplier Name

ANCESTRY GLOBAL HOLDINGS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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