Tender

Biological Safety Cabinet (BSCs), Fume Cupboard (FC), Laminar Flow Cabinets (LFCs) & PCR Workstation Maintenance Contract

THE PIRBRIGHT INSTITUTE

This public procurement record has 2 releases in its history.

TenderAmendment

14 May 2024 at 09:16

Tender Notice
Tender

11 Apr 2024 at 14:47

Tender Notice
Summary of the contracting process

The Pirbright Institute is seeking a single supplier to provide maintenance for Biological Safety Cabinets, Fume Cupboards, Laminar Flow Cabinets, and PCR Workstations at its facility in Pirbright, Surrey, GU24 0NF. The contract includes different work packages, each requiring specific maintenance services on a regular basis, with a duration from 1st July 2024 to 31st March 2025, extendable by 1 year. The procurement method is an open procedure with a tender deadline of May 17, 2024, and falls under the CPV classification for Laboratory, optical, and precision equipment.

This tender presents an opportunity for businesses offering maintenance and repair services for laboratory equipment to compete for a valuable contract with The Pirbright Institute. Small and medium-sized enterprises (SMEs) that specialize in servicing scientific equipment would be well-suited to bid for this opportunity. The Institute prefers directly employed engineers, dedication to the site with security clearance, and timely response for callouts, creating a potential niche for service providers looking to expand their portfolio in the industry category of laboratory services.

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Notice Information

Notice Title

Biological Safety Cabinet (BSCs), Fume Cupboard (FC), Laminar Flow Cabinets (LFCs) & PCR Workstation Maintenance Contract

Notice Description

The contract is for a single supplier to provide Biological Safety Cabinet (BSCs), Fume Cupboard (FC), Laminar Flow Cabinets (LFCs) & PCR Workstation Maintenance - at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF. Work packages to be included: * Work Package 1 - BSC Maintenance * Work Package 2 - Fume Cupboard Maintenance * Work Package 3 - Laminar Flow Cabinet Maintenance * Work Package 4 - PCR Workstation Maintenance Points to note: * Work Package 1 - BSC Maintenance - Dependant on the risk space (RS1, RS2 or RS3) the BSCs will either require a 6 monthly service (RS2 & RS3) and 12 monthly service (RS1) * Work Package 2 - Fume Cupboard Maintenance - Full annual service on a 12 monthly basis. * Work Package 3 - Laminar Flow Cabinet Maintenance - Full annual service on a 12 monthly basis * Work Package 4 - PCR Workstation Maintenance Full annual service on a 12 monthly basis * Remedial works to be quoted separately. * Details to be provided for additional callouts: 72-hour call out timescale expected and chargeable at 30-minute increments. Call out rates and charge per 30 minutes to be provided. * A reasonable number of spare parts are to be held ready for call outs. * All engineers should be directly employed. * Location of proposed engineers to be provided. * Preference is for dedicated engineers for the site as they will need to undergo site security clearance so they can work unescorted. Contract Duration The awarded contract duration will be 1st July 2024 - 31st March 2025 with the option of a 1 year extension. i.e. 1+1. Please note the Lowest/ Actual Value and the Highest Value stated are the estimated combined value if the Option for a 1 year extension is awarded i.e. the for 1+1.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2b9656ce-2c04-48b5-9784-7c4bb08cb2b9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f84b67b0-1c73-43bd-9db8-27ed685c6efe
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

50 - Repair and maintenance services

CPV Codes

38000000 - Laboratory, optical and precision equipments (excl. glasses)

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 May 20241 years ago
Submission Deadline
17 May 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2024 - 30 Jun 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
John Nixon
Contact Email
procurement.department@pirbright.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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