Tender

Framework for the Provision of Multifunctional Devices

HEART ACADEMIES TRUST

This public procurement record has 1 release in its history.

Tender

23 Feb 2025 at 20:14

Tender Notice
Summary of the contracting process

HEART Academies Trust has initiated a procurement process titled "Framework for the Provision of Multifunctional Devices," classified under the industry category of Printers and Plotters (CPV code 30232100). This open procedure is intended to appoint a single supplier to provide and maintain both new and refurbished multifunctional devices (MFDs) alongside digital transformation solutions. The procurement process is currently at the tender stage, and the deadline for tender submissions is set for 31 March 2025. The contract, estimated at £139 million, will commence on 30 April 2025 and run until 29 April 2029. The services are required on a national basis, covering locations such as the United Kingdom, Channel Islands, British Overseas Territories, Isle of Man, Europe, and the rest of the world.

This tender presents a significant opportunity for businesses specialising in multifunctional devices, digital solutions, and related support services. The ideal supplier will demonstrate technical competency, offer value for money, and provide comprehensive services including supply, installation, maintenance, and repair of MFDs, as well as digital transformation services like Print Management Cloud Services and Automated Invoice Processing. Businesses that can prioritise quality, sustainability, and social value will be well-suited for this contract, with the potential to access a broad customer base within the education sector and smaller public sector organisations. The open procedure makes this an accessible opportunity for a wide range of suppliers, provided they can meet the high standards required by HEART Academies Trust.

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Notice Information

Notice Title

Framework for the Provision of Multifunctional Devices

Notice Description

HEART are looking to appoint a single Supplier who will demonstrate technical competency, best Value for Money and to provide all requirements in relation to both new and refurbished Multifunctional Devices (MFDs), including the supply, installation, maintenance, and repairs of the machines, including any spare parts required, to HEART and other Customers on a National basis. It is anticipated that these services will be promoted and accessed by the Education Sector and to other small to medium sized Public Sector organisations but for the avoidance of doubt, is open to any Public Sector Contracting Authority. The single Supplier for this Framework must also be able to provide Digital Transformation Solutions which can work seamlessly alongside the devices, including but not limited to, Print Management Cloud Services, and Automated Invoice Processing. The Supplier must be able to offer the option to purchase, and option to lease, Multifunctional Devices. The Supplier must be able to provide Consumables for the devices. The Supplier is expected to prioritise the providence of quality, sustainability, and social value in all operations. Additional information: HEART are looking to appoint a single Supplier who will demonstrate technical competency, best Value for Money and to provide all requirements in relation to both new and refurbished Multifunctional Devices (MFDs), including the supply, installation, maintenance, and repairs of the machines, including any spare parts required, to HEART and other Customers on a National basis. It is anticipated that these services will be promoted and accessed by the Education Sector and to other small to medium sized Public Sector organisations but for the avoidance of doubt, is open to any Public Sector Contracting Authority. The single Supplier for this Framework must also be able to provide Digital Transformation Solutions which can work seamlessly alongside the devices, including but not limited to, Print Management Cloud Services, and Automated Invoice Processing. The Supplier must be able to offer the option to purchase, and option to lease, Multifunctional Devices. The Supplier must be able to provide Consumables for the devices. The Supplier is expected to prioritise the providence of quality, sustainability, and social value in all operations. Evaluation Weighting: Commercial: 30.0% Quality: 50.0% Social: 20.0%

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2ffc0d65-004c-4cd3-a69d-dce1fb8dbe44
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/edf02df2-8620-41de-ad48-f9fa79540a92
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

42 - Industrial machinery

CPV Codes

30232100 - Printers and plotters

42991200 - Printing machinery

Notice Value(s)

Tender Value
£139,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Feb 202512 months ago
Submission Deadline
31 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Apr 2025 - 29 Apr 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEART ACADEMIES TRUST
Contact Name
Zoe Court
Contact Email
zoe.court@value-match.co.uk
Contact Phone
07957 110 938

Buyer Location

Locality
BEDFORD
Postcode
MK41 7PZ
Post Town
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
Not specified
Local Authority
Bedford
Electoral Ward
De Parys
Westminster Constituency
Bedford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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