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Pool Water Treatment Systems and Moveable Floor Servicing & Maintenance

The Borough Council of Newcastle-under-Lyme

This public procurement record has 1 release in its history.

Tender

04 Aug 2026 at 17:45

Tender Notice
Summary of the contracting process

The Borough Council of Newcastle-under-Lyme is seeking a contractor for servicing and maintenance at the Jubilee2 leisure facility. The requirement covers pool water-treatment and filtration systems, chemical dosing equipment, balance tanks, ultraviolet (UV) systems, the moveable pool floor and moveable platforms. This is a specialist repair, preventive-maintenance and machinery-maintenance service (CPV 45259000), delivered in the West Midlands. The work supports the continued operation and upkeep of the facility’s pool infrastructure, replacing an existing maintenance arrangement. Businesses should therefore assess whether they can provide coordinated maintenance across water-treatment, mechanical plant and moveable pool equipment, rather than offering only general building or leisure-facility services. The buyer is the Borough Council of Newcastle-under-Lyme.

The procurement has reached tender: the council invited offers through an open procedure below the threshold. The submission deadline set by the buyer was 31 August 2026 at 17:00. The published contract period is 1 October 2026 to 30 September 2027, with an estimated value of £9,000 to £10,000 including the stated minimum and maximum values. The tender description also refers to a proposed commencement date of 1 October 2029, after the existing contract was due to expire on 30 September 2026, so bidders should resolve this timing discrepancy in the tender information. The contract may be extended for a further year, subject to the outcome of local government reorganisation. The procurement is not divided into lots.

This opportunity suits specialist pool engineering, water-treatment and leisure-facility maintenance contractors, particularly smaller and medium-sized enterprises. Relevant capability includes maintaining filtration and chemical-dosing systems, balance tanks and UV treatment equipment, together with moveable pool floors and platforms. Suppliers should be able to manage preventive maintenance and repairs across several interdependent systems, diagnose plant faults and support safe, reliable operation of a public swimming facility. Experience with pool mechanical and water-treatment plant is likely to be more relevant than general facilities-management experience alone. The requirement may suit a contractor with a multidisciplinary service team or established specialist subcontractor network, provided it can take responsibility for the complete maintenance scope. The work is concentrated at one leisure facility in the West Midlands.

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Notice Information

Notice Title

Pool Water Treatment Systems and Moveable Floor Servicing & Maintenance

Notice Description

As part of the ongoing maintenance of Jubilee2 leisure facility the Council is looking to appoint a suitable contactor to maintain the water and filtration systems, chemical dosing system, balance tanks, ultra violet (UV) systems, moveable floor and platforms. The systems are currently being maintained under an existing contract which will expire on 30th September 2026. It is the Council's intention to award a new contract commencing from 1 October 2029 for a period of one year (with the possible option to extend for a further year, subject to the outcome of LGR).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3003345c-d43e-4301-8ffb-06206e9287c3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7fdaa35d-dbf2-40e1-a235-f158dbbfaa52
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45259000 - Repair and maintenance of plant

50324200 - Preventive maintenance services

50530000 - Repair and maintenance services of machinery

Notice Value(s)

Tender Value
£10,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20262 months ago
Submission Deadline
31 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Borough Council of Newcastle-under-Lyme
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE-UNDER-LYME
Postcode
ST5 1BL
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Newcastle-under-Lyme
Electoral Ward
Town
Westminster Constituency
Newcastle-under-Lyme

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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