Tender

Tender for EDRMS

SHEPHERDS BUSH HOUSING GROUP

This public procurement record has 2 releases in its history.

TenderAmendment

31 Oct 2018 at 17:04

Tender Notice
Tender

31 Oct 2018 at 16:53

Tender Notice
Summary of the contracting process

The Shepherds Bush Housing Group (SBHA) is seeking bids for a three-year contract for the implementation of an Electronic Document and Records Management System (EDRMS). This tender is categorised under services, specifically electronic data management, and is set within the industry of public housing. The procurement process is currently at the tender stage, with the deadline for submissions on 20th November 2018. The contract will be executed at the SBHA's location in London, UK, and bidders are required to propose a hosted solution along with cost details, as the contract value will not exceed the OJEU threshold and is following an open procurement method for below threshold contracts.

This procurement opportunity presents significant growth potential for businesses specialising in electronic data management solutions, software development, and IT services. Companies that are adept at providing hosted EDRMS solutions, particularly those with experience in public sector contracts, would be best positioned to compete in this tender. The opportunity allows businesses to partner with SBHA to enhance their information management capabilities, ultimately improving customer service delivery in the housing sector.

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Notice Information

Notice Title

Tender for EDRMS

Notice Description

The implementation of an EDRMS will be critical to supporting SBHA's strategy delivery. Ensuring that we have secure, up to date and accurate customer information will be a key foundation to service improvement. We aim to have a 'bubble' of information about our properties and residents that enables us to know our customers better. This bubble would be viewed from different perspectives including users', tenants' and suppliers', who could all 'punch in' to the bubble and view the data from their own point of view. This is often referred to as a 360deg view of the customer. With an agile workforce who have full remote access to customer records 'any place, anytime, anywhere', SBHA will be able to take the office into residents' home; thereby providing the same level of service to customers regardless of location. We require bidders to provide their description of a hosted solution and to also provide full costing of this solution. The main term of the contract is 3 years and there are options to extend for a further 2 x 1-year periods at the sole discretion of the Authority. The contract value for the term is not expected to exceed the OJEU threshold; we are therefore inviting bidders to submit their bids, and not conducting a full EU procurement. Additional information: Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-31775540-b2eb-4bef-a474-fb6cf5bcc0bd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2a812139-1fbd-49c0-a844-8e2c5b223614
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48613000 - Electronic data management (EDM)

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Oct 20187 years ago
Submission Deadline
20 Nov 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2019 - 31 Jan 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEPHERDS BUSH HOUSING GROUP
Contact Name
Martin Man
Contact Email
martin.man@sbhg.co.uk
Contact Phone
020 8996 4217

Buyer Location

Locality
LONDON
Postcode
W4 1NN
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
TLI London
Local Authority
Hounslow
Electoral Ward
Chiswick Homefields
Westminster Constituency
Hammersmith and Chiswick

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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