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Maintenance of Parish Green Spaces in Exminster

Exminster Parish Council

This public procurement record has 1 release in its history.

Planning

20 Aug 2026 at 11:20

Market Engagement Notice
Summary of the contracting process

Exminster Parish Council intends to procure regular and proactive maintenance of more than nine hectares of public green space across over a dozen locations in Exminster. The work is environmental grounds maintenance, classified under CPV 77310000, with tree pruning and hedge trimming also included under CPV 77340000. Services may cover grass cutting, collection and strimming; hedge trimming and pruning; flower beds and planters; weed control; small tree planting and maintenance; watering; disposal; and riparian work along a brook to remove debris and maintain water flow. The wider service also includes additional grass cutting on verges and footpaths managed by Devon County Council, and play areas managed by Teignbridge District Council. The Council requires environmentally friendly management and prohibits pesticides on soft surfaces.

This procurement is at the planning stage and is currently an early market engagement exercise, seeking expressions of interest and information from potential suppliers rather than inviting tenders. The Council expects responses by 11 September 2026, which is the engagement end date. It will use the information gathered to understand supplier capability, experience and interest, and may subsequently issue a formal Invitation to Tender. No contract procedure, tender deadline or contract value has been settled in this planning exercise. Respondents are asked to provide company details, relevant experience and qualifications, available equipment and resources, staffing and subcontracting arrangements, similar-contract references, insurance and certification details, and any additional services they can offer.

The planned service should suit specialist grounds maintenance, landscaping and arboricultural contractors, including small and medium-sized businesses and voluntary, community or social enterprises. Relevant capability includes managing multiple public sites, routine grass and hedge work, planting and maintaining trees and flower beds, non-pesticide weed control, watering, waste disposal and practical work beside waterways. Suppliers should be prepared to demonstrate suitable equipment, workforce capacity and arrangements for any subcontractors. The Council is likely to favour businesses with experience of comparable contracts, particularly for councils or other public bodies. Useful evidence includes public liability insurance, a waste carrier licence, chemical-handling certification where relevant, staff qualifications and credible references. Additional complementary services may strengthen a future response.

How relevant is this notice?

Notice Information

Notice Title

Maintenance of Parish Green Spaces in Exminster

Notice Description

Exminster Parish Council (the "Council") owns over nine hectares of public green space at more than a dozen locations within the parish which requires regular and proactive maintenance. In addition, it also provides additional grass cuts to the verge sides and footpaths managed by Devon County Council and play areas managed by Teignbridge District Council. The Parish Council has published policies which mandate that its green spaces are managed in an environmentally friendly manner and prohibits the use of pesticides on soft surfaces. The Council is now seeking expressions of interest from qualified and experienced contractors for the maintenance of these green spaces. This RFI is intended to gather information to help the Council understand the capabilities, experience, and interest of potential service providers. Scope of Services The maintenance services may include, but are not limited to: * Grass cutting, collection and strimming * Hedge trimming and pruning * Maintenance of flower beds and planters * Weed control * Small tree planting & maintenance * Watering * Riparian water work along the length of a brook to remove debris and allow free flow * Disposal Submission Requirements Interested contractors are invited to submit the following information: * Company name, address, and contact details * Overview of relevant experience and qualifications * List of equipment and resources available * The number of people employed, and whether any subcontractors are utilised * References from similar contracts (preferably with other councils or public bodies) * Confirmation of insurances held and any relevant certifications (e.g., public liability, waste carrier license, chemical handling) * Any additional services offered over and above those listed in the Scope of Services above. Evaluation and Next Steps This RFI is for information-gathering purposes only and does not constitute a solicitation or offer to contract. Based on the responses received, the Parish Council may issue a formal Invitation to Tender (ITT) at a later date. Submission Instructions Please send your response by 11 September 2026 to: groundsmaintenance@exminsterparishcouncil.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-33f3bf29-6ff6-4b66-9ed9-87c4e025946d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/35697627-0a86-42b4-ab1c-b2cbd8bc4f2c
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77310000 - Planting and maintenance services of green areas

77340000 - Tree pruning and hedge trimming

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
11 Sep 20263 weeks to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Exminster Parish Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX6 8XX
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
Teignbridge
Electoral Ward
Kenn Valley
Westminster Constituency
Central Devon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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