Tender

Request for demonstration (RFI) - Asset Management System for social housing

COTTSWAY HOUSING ASSOCIATION LIMITED

This public procurement record has 1 release in its history.

Tender

05 Nov 2024 at 09:47

Tender Notice
Summary of the contracting process

Cottsway Housing Association Limited invites suppliers to participate in a Request for Information (RFI) for an Asset Management System specifically designed for the social housing sector. This procurement effort, categorised under Software Package and Information Systems, and IT services, aims to evaluate the functionality and capabilities of current market solutions. Suppliers are required to demonstrate their products, ensuring they meet the needs of around 5,700 homes managed by Cottsway across West Oxfordshire, Gloucestershire, and Wiltshire. The procurement method is open, with the tender period ending on 26 November 2024 and contract period running from 1-2 December 2024. Eligible suppliers, including SMEs, should express their interest through the In-Tend platform by the specified deadline dates.

This RFI provides an opportunity for businesses to showcase their asset management solutions and potentially secure future contracts with Cottsway Housing Association. Companies with a proven track record in the social housing regulatory environment and capable of delivering robust asset management systems are especially well-suited to participate. Engaging in this initial demonstration phase can help businesses develop a deeper understanding of Cottsway’s requirements, laying the groundwork for competitive advantage in any subsequent tender process. SMEs focusing on IT consulting, software development, Internet solutions, and support services stand to benefit significantly from this opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Request for demonstration (RFI) - Asset Management System for social housing

Notice Description

Cottsway Housing Association is social housing provider that provides around 5,700 homes for rent and shared ownership across West Oxfordshire, Gloucestershire, and Wiltshire. Cottsway are conducting a comprehensive review of available asset management systems to assess the current solutions on the market. As part of this process, we are inviting providers to demonstrate their products, allowing us to evaluate their functionality and capabilities. This will help us determine whether our current system continues to meet our needs. Any potential solution must have a proven track-record of delivering for the social housing sector and associated regulatory environment. There is absolutely no guarantee that a procurement exercise will follow. We aim to schedule demonstrations in the second half of November. Participating, or not participating, in this exercise will have absolutely no bearing on your ability to participate in any subsequent tender process. The ultimate evaluation of any future tender submissions would be undertaken strictly on the basis set out in published Invitation to Tender (ITT) documents and based only on information submitted formally for evaluation as part of that process, should it take place. To take part in this request for information, please express your interest using the Correspondence feature within In-Tend. You can register on our intend platform at: https://in-tendhost.co.uk/cottsway/aspx/Home. All communication must go through the In-Tend platform. Once you've expressed your interest, please supply a submission containing a simple overview, with the following information: o Company Name o Product Name o Contact details, including email address o A brief summary of the system's capabilities, confirming it meets the requirements above Please note, no other information is required at this stage. Additional information: To take part in this request for information, please express your interest using the Correspondence feature within In-Tend. You can register on our intend platform at: https://in-tendhost.co.uk/cottsway/aspx/Home. All communication must go through the In-Tend platform. Once you've expressed your interest, please supply a submission containing a simple overview, with the following information: o Company Name o Product Name o Contact details, including email address o A brief summary of the system's capabilities, confirming it meets the requirements above Please note, no other information is required at this stage. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-374ee9c3-e2d5-4c24-9b34-869f36cb758a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2e7d229b-e202-4a9a-a9cd-c99309853296
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Nov 20241 years ago
Submission Deadline
26 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2024 - 2 Dec 2024 30 days
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COTTSWAY HOUSING ASSOCIATION LIMITED
Contact Name
Rupert Welply
Contact Email
rupert.welply@cottsway.co.uk
Contact Phone
01993 890000

Buyer Location

Locality
OXFORDSHIRE
Postcode
OX28 4YG
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
West Oxfordshire
Electoral Ward
Witney South
Westminster Constituency
Witney

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-374ee9c3-e2d5-4c24-9b34-869f36cb758a-2024-11-05T09:47:12Z",
    "date": "2024-11-05T09:47:12Z",
    "ocid": "ocds-b5fd17-374ee9c3-e2d5-4c24-9b34-869f36cb758a",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "IT-256-136-IT Project (ID)",
        "title": "Request for demonstration (RFI) - Asset Management System for social housing",
        "description": "Cottsway Housing Association is social housing provider that provides around 5,700 homes for rent and shared ownership across West Oxfordshire, Gloucestershire, and Wiltshire. Cottsway are conducting a comprehensive review of available asset management systems to assess the current solutions on the market. As part of this process, we are inviting providers to demonstrate their products, allowing us to evaluate their functionality and capabilities. This will help us determine whether our current system continues to meet our needs. Any potential solution must have a proven track-record of delivering for the social housing sector and associated regulatory environment. There is absolutely no guarantee that a procurement exercise will follow. We aim to schedule demonstrations in the second half of November. Participating, or not participating, in this exercise will have absolutely no bearing on your ability to participate in any subsequent tender process. The ultimate evaluation of any future tender submissions would be undertaken strictly on the basis set out in published Invitation to Tender (ITT) documents and based only on information submitted formally for evaluation as part of that process, should it take place. To take part in this request for information, please express your interest using the Correspondence feature within In-Tend. You can register on our intend platform at: https://in-tendhost.co.uk/cottsway/aspx/Home. All communication must go through the In-Tend platform. Once you've expressed your interest, please supply a submission containing a simple overview, with the following information: o Company Name o Product Name o Contact details, including email address o A brief summary of the system's capabilities, confirming it meets the requirements above Please note, no other information is required at this stage. Additional information: To take part in this request for information, please express your interest using the Correspondence feature within In-Tend. You can register on our intend platform at: https://in-tendhost.co.uk/cottsway/aspx/Home. All communication must go through the In-Tend platform. Once you've expressed your interest, please supply a submission containing a simple overview, with the following information: o Company Name o Product Name o Contact details, including email address o A brief summary of the system's capabilities, confirming it meets the requirements above Please note, no other information is required at this stage. Is a Recurrent Procurement Type? : No",
        "datePublished": "2024-11-05T09:47:12Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "72000000",
                "description": "IT services: consulting, software development, Internet and support"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "OX28 4YG"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2024-11-26T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2024-12-01T00:00:00Z",
            "endDate": "2024-12-02T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/2e7d229b-e202-4a9a-a9cd-c99309853296",
                "datePublished": "2024-11-05T09:47:12Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "Additional information on how to apply for this contract",
                "url": "https://in-tendhost.co.uk/cottsway/aspx/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-189056",
            "name": "Cottsway Housing Association Limited",
            "identifier": {
                "legalName": "Cottsway Housing Association Limited"
            },
            "address": {
                "streetAddress": "Avenue Two, Witney",
                "locality": "Oxfordshire",
                "postalCode": "OX28 4YG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Rupert Welply",
                "email": "rupert.welply@cottsway.co.uk",
                "telephone": "01993 890000"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-189056",
        "name": "Cottsway Housing Association Limited"
    }
}