Tender

CF Contract Notice - Supply Of And Ongoing Support For A Court Recording And VTC System For The SBA Judicial Courts Running Page Actions List Main Content Notice Type

MINISTRY OF DEFENCE

This public procurement record has 2 releases in its history.

TenderAmendment

21 Aug 2024 at 12:47

Tender Notice
Tender

19 Jul 2024 at 12:37

Tender Notice
Summary of the contracting process

The Ministry of Defence is seeking bids for the "Supply Of And Ongoing Support For A Court Recording And VTC System For The SBA Judicial Courts." This tender involves providing, installing, and maintaining a court recording and video teleconferencing system in the UK Sovereign Base Areas (SBAs) in Episkopi and Dhekelia, Cyprus. With a contract value of £535,000, the project encompasses a 6-month implementation period and a total term of 5 years, ending on 10th October 2029. The tender process is in the "tenderAmendment" stage, with the deadline for submissions set for 3rd September 2024. The tender falls under the "Video-conferencing equipment" category and employs an open procedure procurement method.

This tender presents substantial business growth opportunities, particularly for SMEs and VCSEs capable of delivering advanced hardware and software solutions. Suitable businesses include those specialising in video conferencing technology, IT support, and hardware disposal services. The project also requires experts in cybersecurity due to a moderate risk profile, necessitating the completion of a Supplier Assurance Questionnaire. Companies able to offer remote and on-site support will find this contract especially lucrative, enabling a long-term strategic partnership with the Ministry of Defence.

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Notice Information

Notice Title

CF Contract Notice - Supply Of And Ongoing Support For A Court Recording And VTC System For The SBA Judicial Courts Running Page Actions List Main Content Notice Type

Notice Description

This notice is to invite potential suppliers to tender for a contract to supply, install and support the ongoing maintenance of a new recording and video teleconferencing system for the judicial courts in the UK Sovereign Base Areas (SBAs) of Episkopi and Dhekelia on the island of Cyprus. The Contract value is PS535,000 across a five-year term. The Contract terms do not accommodate any extension options and the Contract will expire after 5 years. The Contract will feature a 6-month implementation period. The Contractor is expected to supply and install new hardware and software in the SBA Court estate; to remove and responsibly dispose of the existing hardware; provide a live-link facility that permits remote access to the court sessions from anywhere in the world; and to provide cloud storage for up to 6000 hours per annum of audio visual recordings of court sessions. The Contractor will further be required to support the new system for the duration of the Contract, providing ongoing support and maintenance both remotely and on-island (as required). The cyber risk profile for this requirement, identified by the Cyber Risk Assessment is MODERATE (Reference RAR-240425A05). Tenderers for this contract will be required to complete a Supplier Assurance Questionnaire (SAQ) which can be completed online or using the PDF document included in the Tender Documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-37a91511-4a36-41e5-8202-501b5a9bc006
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ff957ef5-f84b-448b-8260-32c84b35d295
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32232000 - Video-conferencing equipment

Notice Value(s)

Tender Value
£535,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Aug 20241 years ago
Submission Deadline
3 Sep 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
10 Oct 2024 - 10 Oct 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EPISKOPI
Postcode
BS34 8JH
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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