Tender

Electoral Management System

LONDON BOROUGH OF SOUTHWARK

This public procurement record has 3 releases in its history.

Tender

12 Dec 2024 at 13:54

Tender Notice
Tender

12 Dec 2024 at 13:52

Tender Notice
Tender

12 Dec 2024 at 13:47

Tender Notice
Summary of the contracting process

The London Borough of Southwark is seeking to procure an advanced Electoral Management System (EMS) designed to enhance the delivery of elections and electoral registration, and reduce associated costs in accordance with the latest legislation. The procurement falls under the industry category 'Administration Software Package' (CPV code: 48219300) and is valued at £275,000. The tender process is currently in the active stage, with submissions being accepted until 16 January 2025. The contract period will commence on 24 March 2025 and extend through to 31 March 2028, with services to be delivered within England, United Kingdom. This procurement follows an open procedure, in line with above-threshold requirements, ensuring a fair and transparent bidding process.

This tender presents significant opportunities for businesses specialising in modern administration software and seeking to expand their footprint in the public sector. Although not specifically targeting SMEs or VCSEs, large enterprises with expertise in electoral systems will find this tender particularly appealing. Participating businesses will have the chance to showcase their capabilities in delivering robust, legislative-compliant software solutions, thereby building their reputation and gaining a competitive edge in governmental contracts. Engaging with this procurement process can also lead to long-term collaboration opportunities with the London Borough of Southwark, effectively paving the way for sustained business growth.

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How relevant is this notice?

Notice Information

Notice Title

Electoral Management System

Notice Description

This procurement relates to the provision of an Electoral Management System (EMS). The delivery of elections and electoral registration is a statutory function, with legislation setting out specific processes to be followed, and Electoral Registration Officers/Returning Officers and their staff rely heavily on EMS for the running of elections and electoral registrations. The contracting authority is therefore looking to procure a modern EMS to deliver an improved service and reduce registration and electoral costs in line with latest electoral registration and election legislation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-38b82ee8-018f-42cf-9481-199dc76cfc0b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7b82fe13-09e8-4293-824e-cffcc2363987
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48219300 - Administration software package

Notice Value(s)

Tender Value
£275,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Dec 20241 years ago
Submission Deadline
16 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
24 Mar 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF SOUTHWARK
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 2QH
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Southwark
Electoral Ward
London Bridge & West Bermondsey
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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