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Document Storage

London Borough of Havering

This public procurement record has 1 release in its history.

Award

12 Aug 2026 at 08:58

Award Notice
Summary of the contracting process

The London Borough of Havering procured document storage services, classified as document management services. The requirement is a service contract for storing and managing the council’s documents, delivered in Romford. The buying organisation is the London Borough of Havering, based at Town Hall in Romford. The opportunity is suitable for small and medium-sized enterprises and voluntary, community or social enterprises. It is relevant to businesses providing commercial document storage, records handling and associated document management services for local authorities or other public sector organisations.

The procurement has been completed and awarded. It used a selective procedure as a call-off from a framework agreement. The tender submission deadline was 31 May 2026, and the contract was awarded to Iron Mountain (UK) PLC on 1 June 2026. The awarded value is £100,000. The contract period runs from 28 July 2026 to 27 July 2028. The published procurement value is also £100,000. The outcome is an active award to Iron Mountain (UK) PLC for the document storage requirement. The procurement was evaluated as a services requirement, with the framework call-off route determining how suppliers were selected.

This award demonstrates a defined requirement from the London Borough of Havering for outsourced document storage and document management services. Competitors seeking similar work with this buyer would need an established operational capability for receiving, storing and managing council documents, together with the capacity to support delivery in Romford. The successful supplier was Iron Mountain (UK) PLC, a business operating at the scale needed to deliver the requirement. The procurement also shows that Havering uses a framework call-off route for this service, so suppliers targeting future opportunities would benefit from relevant framework access and a clear public-sector service offering. SME and VCSE suitability indicates that smaller specialist providers can be credible participants.

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Notice Information

Notice Title

Document Storage

Notice Description

Document Storage

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3aad37a6-03da-46b0-a353-5b5725c2987c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/269b48d6-5809-4d59-9895-b1e442bf75f1
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
£100,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
31 May 2026Expired
Future Notice Date
Not specified
Award Date
1 Jun 20262 months ago
Contract Period
28 Jul 2026 - 27 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Havering
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROMFORD
Postcode
RM1 3BB
Postcode Area
Romford
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI52 Barking & Dagenham and Havering
Delivery Location
Not specified
Local Authority
Havering
Electoral Ward
St Edward's
Westminster Constituency
Romford

Supplier Information

Number of Suppliers
1
Supplier Name

Iron Mountain (UK) PLC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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