Tender

Biological Safety Cabinet (BSCs), Fume Cupboard (FC), Laminar Flow Cabinets (LFCs) & PCR Workstation Maintenance Contract

THE PIRBRIGHT INSTITUTE

This public procurement record has 2 releases in its history.

TenderAmendment

23 Jan 2024 at 15:45

Tender Notice
Tender

19 Dec 2023 at 12:38

Tender Notice
Summary of the contracting process

The Pirbright Institute is seeking a supplier for the maintenance of Biological Safety Cabinets, Fume Cupboards, Laminar Flow Cabinets, and PCR Workstations at their location in Surrey, GU24 0NF. The contract duration is from 1st April 2024 to 31st March 2026, with possible extensions. The procurement stage is currently active, with a tender deadline of 29th January 2024. The contract falls under the main procurement category of services within the Laboratory and Maintenance services industry.

This tender opportunity at The Pirbright Institute presents a chance for businesses specializing in laboratory equipment maintenance and repair services to compete. Small and medium-sized enterprises (SMEs) would find this opportunity well-suited for growth. As the contract requires on-site engineers with specific security clearance, businesses with a track record in providing these services and meeting stringent security requirements would be best positioned to secure this contract. The open procedure below the threshold allows for a competitive bidding process for interested businesses.

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Notice Information

Notice Title

Biological Safety Cabinet (BSCs), Fume Cupboard (FC), Laminar Flow Cabinets (LFCs) & PCR Workstation Maintenance Contract

Notice Description

The contract is for a single supplier to provide Biological Safety Cabinet (BSCs), Fume Cupboard (FC), Laminar Flow Cabinets (LFCs) & PCR Workstation Maintenance - at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF. Work packages to be included: * Work Package 1 - BSC Maintenance * Work Package 2 - Fume Cupboard Maintenance * Work Package 3 - Laminar Flow Cabinet Maintenance * Work Package 4 - PCR Workstation Maintenance Points to note: * Work Package 1 - BSC Maintenance - Dependant on the risk space (RS1, RS2 or RS3) the BSCs will either require a 6 monthly service (RS2 & RS3) and 12 monthly service (RS1) * Work Package 2 - Fume Cupboard Maintenance - Full annual service on a 12 monthly basis. * Work Package 3 - Laminar Flow Cabinet Maintenance - Full annual service on a 12 monthly basis * Work Package 4 - PCR Workstation Maintenance Full annual service on a 12 monthly basis * Remedial works to be quoted separately. * Details to be provided for additional callouts: 72-hour call out timescale expected and chargeable at 30-minute increments. Call out rates and charge per 30 minutes to be provided. * A reasonable number of spare parts are to be held ready for call outs. * All engineers should be directly employed. * Location of proposed engineers to be provided. * Preference is for dedicated engineers for the site as they will need to undergo site security clearance so they can work unescorted. Contract Duration The award contract duration will be 1st April 2024 - 31st March 2026 with the options of 2no x 1 year extensions. i.e. 2+1+1.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3adb868c-86bb-431f-a263-2cbbd6dc5fc2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4644a950-07c0-48bc-b85d-cf903543af26
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

50 - Repair and maintenance services

CPV Codes

38000000 - Laboratory, optical and precision equipments (excl. glasses)

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£145,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jan 20242 years ago
Submission Deadline
29 Jan 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2024 - 31 Mar 2028 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
John Nixon
Contact Email
john.nixon@pirbright.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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