Award

Replacement Project Management System

THE COAL AUTHORITY

This public procurement record has 3 releases in its history.

AwardUpdate

25 Mar 2024 at 09:25

Award Notice
Award

25 Jan 2024 at 15:18

Award Notice
Tender

01 Sep 2023 at 08:01

Tender Notice
Summary of the contracting process

The Coal Authority is inviting tenders for the Replacement Project Management System. The procurement process is currently at the award stage. The project involves implementing a new project management software package to replace the existing system. The contract period spans from November 28, 2023, to November 27, 2026. The tender deadline was October 2, 2023, with the contract value set at £99,210.

This opportunity by The Coal Authority is suitable for small to medium-sized enterprises. Businesses in the project management software industry or those offering software development and implementation services would be well-suited to compete. The scope of work includes migration of data sets, training and support, and ongoing system maintenance. Interested parties can access all tender documents on the procurement portal provided. For further inquiries, you can contact Joe Keir, the Procurement Business Partner at joekeir@coal.gov.uk.

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Notice Information

Notice Title

Replacement Project Management System

Notice Description

The Coal Authority invites you to tender for the provision of implementing and providing ongoing support and maintenance for the replacement project management system from PWA to Project Online. Specifically the Authority is looking to identify a supplier that is able to achieve the following four outline scopes of requirement: * Deployment and implementation of the new project and programme management software to replace the Authority's current Microsoft in PWA software. This being Microsoft Project Online. * Migration of the existing data set under PWA * To provide initial and then ongoing training and support including any system changes and development throughout the life of the contract * To provide ongoing service management and maintenance of the replacement system The opportunity is for an initial 3 year period with an option to extend by a further year. The scope is detailed within the Replacement Project Management System Specification and associated documents and tenderers are advised to read and consider all aspects of the tender document before preparing your tender submission. The aim of the documents is to outline the minimum requirements needed by the Authority should your organisation be awarded the contract. All documents are freely accessible on our procurement portal which can be found at this address - https://inbye.coal.gov.uk/s2c/ Please contact Joe Keir - Procurement Business Partner - joekeir@coal.gov.uk if there are any queries.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3c497e9c-e3ba-4fd1-8022-3f499f8d8566
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/09bfd350-1d11-4f80-9f41-c4d2423a87e1
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48331000 - Project management software package

72212331 - Project management software development services

72263000 - Software implementation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£99,210 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
25 Mar 20241 years ago
Submission Deadline
2 Oct 2023Expired
Future Notice Date
Not specified
Award Date
7 Dec 20232 years ago
Contract Period
24 Jan 2024 - 23 Jan 2027 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE COAL AUTHORITY
Contact Name
Joe Keir
Contact Email
joekeir@coal.gov.uk
Contact Phone
01623 637410

Buyer Location

Locality
MANSFIELD
Postcode
NG18 4RG
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
Not specified
Local Authority
Mansfield
Electoral Ward
Berry Hill
Westminster Constituency
Mansfield

Supplier Information

Number of Suppliers
1
Supplier Name

CORPORATE PROJECT SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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