Planning

RFI - Office IT / AV Hardware supply, Installation, Testing and Disposal - Supplier Event

DFT OLR4 LIMITED

This public procurement record has 1 release in its history.

Planning

19 Dec 2019 at 16:11

Market Engagement Notice
Summary of the contracting process

The East West Rail Company is initiating a procurement process for office IT and AV hardware supply, installation, testing, and disposal, titled "RFI - Office IT / AV Hardware supply, Installation, Testing and Disposal - Supplier Event". This tender is currently in the planning stage, with an engagement end date set for 8th January 2020. The procurement will take place in Milton Keynes, with the intention to leverage the CCS Framework (RM3733 - Lot 1) Technology Products 2 (TP2) for future tender documents, which are anticipated to be released later in January 2020.

This tender presents an excellent opportunity for businesses specialising in IT and audiovisual services, particularly those offering integrated solutions for office environments. Companies capable of supplying, delivering, and configuring large volumes of equipment, such as computers, presentation systems, and networking hardware, would be particularly well-suited to participate. With around 600-650 units required, small and medium enterprises (SMEs) are encouraged to engage, especially those that possess expertise in efficient installation and environmentally responsible disposal of technology supplies.

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Notice Information

Notice Title

RFI - Office IT / AV Hardware supply, Installation, Testing and Disposal - Supplier Event

Notice Description

The East West Rail Company is creating a new direct rail connection between Oxford and Cambridge, and beyond. Serving communities across the area, it will bring faster journey times and lower transport costs as well as easing pressure on local roads. Currently East West Rail is based in temporary offices in Central London but in Spring 2020 will be moving to new offices in Central Milton Keynes. The fit-out of the new office is subject to a previous separate tender (that separate tender covered the design and build of the new office, supervision of the fit-out and all materials such as fixtures, fittings, lighting etc). The proposed scope of this future tender is for IT and AV equipment only for the new offices. It is for the procurement, storage, delivery, un-packing, installation, configuration and testing of the IT/AV hardware including certified disposal of the associated packaging and waste materials. In addition, for the provision of all drop/patch cables, installation of any required software and configuration of hardware and software settings as well as the disposal/resale of some existing IT/AV Hardware. As a guide, the volume of the IT/AV hardware requirement is estimated to be circa 600-650 units including but not limited to meeting room conferencing/presentation equipment, laptops, screens, printers and keyboards. Specifics around the requirement and volume will be included within the future tender document. It is anticipated that the tender will to be launched later in January 2020. It is planned that the CCS Framework (RM3733 - Lot1) Technology Products 2 (TP2) will be used for the future tender. This purpose of this RFI is to gauge market interest and tender feedback via a supplier event to be held at our Central London offices on Friday 10th January 2020. Due to expected interest in the tender and limited spaces, participation maybe limited to one person per supplier. If you are interested in participating on the supplier event contact: iain.puddephatt@eastwestrail.co.uk Additional information: This is an RFI - An invite to a supplier event. The future tender and associated documents will be issued via a separate notice at a later stage.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3c6fcf32-0355-4aa0-9fcb-9deed1a72f78
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/246557d0-4e67-438b-a036-8803b579ce77
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

32 - Radio, television, communication, telecommunication and related equipment

72 - IT services: consulting, software development, Internet and support

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

32321200 - Audio-visual equipment

32322000 - Multimedia equipment

32400000 - Networks

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Dec 20196 years ago
Submission Deadline
Not specified
Future Notice Date
8 Jan 2020Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DFT OLR4 LIMITED
Contact Name
Iain Puddephatt
Contact Email
iain.puddephatt@eastwestrail.co.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1H 9AE
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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