Award

AT1318 Facilities Management at Hart House & Morton House, Luton

LUTON COUNCIL

This public procurement record has 3 releases in its history.

Award

24 Feb 2025 at 09:45

Award Notice
Tender

11 Dec 2024 at 09:20

Tender Notice
Tender

03 Dec 2024 at 11:57

Tender Notice
Summary of the contracting process

Luton Council has finalised the award for the "AT1318 Facilities Management at Hart House & Morton House, Luton," under the Building and Facilities Management Services category. This procurement process, benefitting the Luton Rising estate, includes two prominent office buildings located on Kimpton Road. Hart House is a grade 2 listed multi-office facility, while Morton House is a new development set to open in early 2025. The project aimed to contract a provider to manage facilities, security, receptions, and cleaning services. The process followed an open procurement method, with the tender documents published on 3rd December 2024, and the tender period concluding on 13th January 2025. The contract period begins on 3rd March 2025 and ends on 2nd March 2030. The award was granted to Ethos Farm at 1,084,045 GBP.

This tender provides significant business growth opportunities for service providers in building and facilities management, particularly small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs). Businesses excelling in full-service office environments, facilities management, security, and tenant engagement are well-suited to compete. The project encompasses comprehensive facilities services including daily and after-hours cleaning, 24-hour security, receptionist cover, visitor management, car parking monitoring, and the provision of a high-quality office environment, ensuring an attractive and secure workspace for users and tenants.

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Notice Information

Notice Title

AT1318 Facilities Management at Hart House & Morton House, Luton

Notice Description

Procured by Luton Council on behalf of Luton Rising. Morton House and Hart House are two office developments that form part of the Luton Rising estate. Both on Kimpton Road in Luton, they offer flexible working space and meeting rooms for local organisations. Hart House is a grade 2 listed building and established as a multi office facility with existing tenants and users. Morton House is a brand-new development to open early in 2025 which will provide a high-quality office environment, onsite cafe and a number of flexible working areas, and public access. Both offices can be used for a one off meeting or as long term tenancy. We need one Provider who can provide a fully serviced and maintained office environment, offering a safe, clean and inviting working and meeting space. Services to include full cleaning of entire estate during the day and after-hours, 24-hour security and monitoring, receptionist cover 5 working days a week for both sites, laundry service so showers are accessible, car parking management and monitoring, visitor welcome and induction, managing meeting room bookings, engaging and liaising with all users and tenants to be sure they have the best experience, working with Luton Rising to actively maximise revenue through bookings, full facilities management of both buildings including cleaning, repairs, furniture movements. Tender Documents are available on the ProContract e-tendering portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3c78e888-49b9-4baa-b9ee-1bcdfdb863fa
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e44dc225-d43d-41a8-a55e-14d8fae203f8
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,084,045 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
24 Feb 202512 months ago
Submission Deadline
13 Jan 2025Expired
Future Notice Date
Not specified
Award Date
24 Feb 202512 months ago
Contract Period
3 Mar 2025 - 2 Mar 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LUTON COUNCIL
Contact Name
Caroline Sturman
Contact Email
caroline.sturman@luton.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LUTON
Postcode
LU1 2BQ
Post Town
Luton
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH21 Luton
Delivery Location
Not specified
Local Authority
Luton
Electoral Ward
Central
Westminster Constituency
Luton South and South Bedfordshire

Supplier Information

Number of Suppliers
1
Supplier Name

ETHOS FARM

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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