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Room Booking APP

Yorkshire Purchasing Organisation

This public procurement record has 1 release in its history.

Award

21 May 2025 at 10:48

Award Notice
Summary of the contracting process

The public procurement contract titled "Room Booking APP" was initiated by the Yorkshire Purchasing Organisation (YPO) and falls under the industry category of Software package and information systems. This contract, procured through a competitive quotation process recognised as "limited," aims to develop an app for booking meeting rooms and desks at YPO in response to post-COVID working conditions. The process culminated in the award stage on 21st May 2025, following the tender completion on 17th July 2024. The contract spans from 1st August 2024 to 31st July 2027, with services to be delivered in Wakefield, England (postal code WF2 0XE). The total value of the contract is £179,000.

This tender presents a notable business growth opportunity for companies specialising in software development, particularly those classified as Small and Medium Enterprises (SMEs) or Voluntary, Community, and Social Enterprises (VCSEs). With its focus on digital solutions for the workplace, businesses with expertise in creating user-friendly applications and information systems are well-suited to compete. The successful supplier, Hubstar Systems Limited, an SME based in Norwich, demonstrates that there is scope for adaptable and innovative technology firms to secure similar contracts, thus expanding their service portfolios within the public sector.

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Notice Information

Notice Title

Room Booking APP

Notice Description

An app for booking meeting rooms and desks within YPO as a response to the new way of working following COVID

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3ccb9bf5-34ba-49f0-b3f0-f4080b97ab57
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b6d77c2e-52d1-4858-aab3-330f9e629b24
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£179,000 £100K-£500K
Lots Value
Not specified
Awards Value
£179,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
21 May 20251 years ago
Submission Deadline
17 Jul 2024Expired
Future Notice Date
Not specified
Award Date
24 Jul 20242 years ago
Contract Period
1 Aug 2024 - 31 Jul 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Yorkshire Purchasing Organisation
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WAKEFIELD
Postcode
WF2 0XE
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
Not specified
Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Supplier Information

Number of Suppliers
1
Supplier Name

Hubstar Systems Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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