Award

Housing Management System

GATEWAY HOUSING ASSOCIATION LIMITED

This public procurement record has 1 release in its history.

Award

03 Sep 2025 at 08:32

Award Notice
Summary of the contracting process

Gateway Housing Association Limited, based in London, has completed the award stage for a new Housing Management System (HMS). The contract, valued at £569,871, is classified under the "Software package and information systems" category and was procured through a selective method, specifically a call-off from a framework agreement. The procurement process is at the 'Award' stage as of 3rd September 2025, following the tender period that ended on 26th June 2025. The contract term is set to begin on 1st August 2025 and will run until 31st January 2032, including two one-year extension options, providing a long-term opportunity for the supplier to engage with the association to meet its operational and strategic needs.

This procurement presents lucrative opportunities for software development firms, particularly small and medium-sized enterprises (SMEs) like Rubixx Solutions Limited, the awarded supplier. The focus on delivering innovative software solutions to enhance user experience and operational efficiency makes it ideal for tech companies that specialise in developing comprehensive management systems. Businesses experienced in providing high-quality digital solutions in the public sector or housing associations can leverage this contract to expand their services into the UK market, particularly in the London region.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Housing Management System

Notice Description

This award is for a new Housing Management System (HMS) for Gateway Housing Association. The new system will deliver its operational, regulatory, and strategic needs (note that the contract term is 4.5 years with two 1-year extension options), while delivering an excellent user experience. The new HMS will support Gateway's mission to provide high-quality services, improve tenant satisfaction, and ensure long-term operational efficiency.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3fe144a1-0d83-4af8-a995-36752b0512d9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7aed2531-d207-457a-8f70-1500638307f2
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£569,871 £500K-£1M
Lots Value
Not specified
Awards Value
£569,871 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
3 Sep 20255 months ago
Submission Deadline
26 Jun 2025Expired
Future Notice Date
Not specified
Award Date
26 Aug 20256 months ago
Contract Period
31 Jul 2025 - 31 Jan 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GATEWAY HOUSING ASSOCIATION LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E3 4PB
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
TLI London
Local Authority
Tower Hamlets
Electoral Ward
Bow West
Westminster Constituency
Stratford and Bow

Supplier Information

Number of Suppliers
1
Supplier Name

RUBIXX SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-3fe144a1-0d83-4af8-a995-36752b0512d9-2025-09-03T09:32:15+01:00",
    "date": "2025-09-03T09:32:15+01:00",
    "ocid": "ocds-b5fd17-3fe144a1-0d83-4af8-a995-36752b0512d9",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "GHA.DT.TS.25.007",
        "title": "Housing Management System",
        "description": "This award is for a new Housing Management System (HMS) for Gateway Housing Association. The new system will deliver its operational, regulatory, and strategic needs (note that the contract term is 4.5 years with two 1-year extension options), while delivering an excellent user experience. The new HMS will support Gateway's mission to provide high-quality services, improve tenant satisfaction, and ensure long-term operational efficiency.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 569871,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2025-06-26T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-08-01T00:00:00+01:00",
            "endDate": "2032-01-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/B2te3ABH",
            "name": "GATEWAY HOUSING ASSOCIATION LIMITED",
            "identifier": {
                "legalName": "GATEWAY HOUSING ASSOCIATION LIMITED",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/B2te3ABH"
            },
            "address": {
                "streetAddress": "409-413 Mile End Road",
                "locality": "LONDON",
                "postalCode": "E34PB",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Amy Myers",
                "email": "amymyers@ssfh.org.uk",
                "telephone": "07796271649"
            },
            "details": {
                "url": "https://www.gatewayhousing.org.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-11567209",
            "name": "Rubixx Solutions Limited",
            "identifier": {
                "legalName": "Rubixx Solutions Limited",
                "scheme": "GB-COH",
                "id": "11567209"
            },
            "address": {
                "streetAddress": "Trent Country Club, Birches Head Road, Stoke-On-Trent, Staffordshire, United Kingdom, ST2 8DD"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/B2te3ABH",
        "name": "GATEWAY HOUSING ASSOCIATION LIMITED"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-3fe144a1-0d83-4af8-a995-36752b0512d9-1",
            "status": "active",
            "date": "2025-08-27T00:00:00+01:00",
            "datePublished": "2025-09-03T09:32:15+01:00",
            "value": {
                "amount": 569871,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-11567209",
                    "name": "Rubixx Solutions Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-08-01T00:00:00+01:00",
                "endDate": "2032-01-31T23:59:59Z"
            },
            "description": "Note that the contract term is 4.5 years with two 1-year extension options. Note that the Awarded value (and all values within this Notice) is inclusive of any relevant VAT.",
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/7aed2531-d207-457a-8f70-1500638307f2",
                    "datePublished": "2025-09-03T09:32:15+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}