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SITS Student Record System Support and Maintenance

Bath Spa University

This public procurement record has 1 release in its history.

Award

21 Aug 2026 at 12:08

Award Notice
Summary of the contracting process

Bath Spa University procured support and maintenance for its SITS student record system, based on Tribal Education Limited’s Tribal HEFS higher education student management system. The requirement covers provision of the system under the APUC Framework Agreement for Student Information Management Systems and Associated Services, specifically its higher education student management systems lot. It is classified as system management software and is a goods procurement. Delivery is for Bath Spa University in the South West of England. The service supports the university’s student-record and higher-education management needs, with costs linked to the university’s student full-time-equivalent population and adjusted through contractual metric bands. The named buyer is Bath Spa University, and the selected supplier is Tribal Education Limited.

This procurement is complete and was awarded on 24 July 2025 to Tribal Education Limited. It used a selective procedure as a call-off from the APUC framework agreement ITS 1050AP, rather than an open standalone tender. The tender deadline was 29 July 2025 at 12:00. The awarded value is £1,390,456.80 including the stated currency of GBP. The contract runs from 1 August 2025 to 31 July 2030, giving a five-year term. The procurement was evaluated within the framework call-off route and relates to the framework’s higher education student management systems lot. The opportunity was identified as suitable for small and medium-sized enterprises, while voluntary, community and social enterprises were not identified as suitable.

For suppliers that did not win, this award demonstrates a substantial higher-education requirement for long-term support and maintenance of a student record system. A credible competitor would need proven capability in higher education student management systems, including the technical expertise to support and maintain a Tribal HEFS or comparable student-record platform. Experience of working with university users and managing a service whose costs depend on student full-time-equivalent numbers would be relevant. Suppliers would also need to understand framework call-offs and be able to operate within defined contractual metric bands, including managing changes in the customer’s student population. The procurement indicates that smaller businesses can be considered suitable, so a specialist SME with the required platform, higher-education and framework experience could be well placed when this requirement is next tested.

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Notice Information

Notice Title

SITS Student Record System Support and Maintenance

Notice Description

Direct award to Tribal Education Limited for the provision of the Tribal HEFS under the APUC - Framework Agreement for Student Information Management Systems and Associated Services using Lot 1 - Higher Education Student Management Systems. APUC Framework Agreement ITS 1050AP 5 year contract Costs are based on Student FTE numbers, changes to these will be managed within the process outlined in the contract using the defined Metric Bands.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4159c171-571d-40da-8a71-81d5aa80bf6d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fe2e67b8-ba80-4fc4-958a-c16738e32011
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48781000 - System management software package

Notice Value(s)

Tender Value
£1,390,456 £1M-£10M
Lots Value
Not specified
Awards Value
£1,390,456 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
21 Aug 20266 days ago
Submission Deadline
29 Jul 2025Expired
Future Notice Date
Not specified
Award Date
24 Jul 20251 years ago
Contract Period
1 Aug 2025 - 31 Jul 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bath Spa University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BATH
Postcode
BA2 9BN
Postcode Area
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLK South West (England)
Local Authority
Bath and North East Somerset
Electoral Ward
Saltford
Westminster Constituency
North East Somerset and Hanham

Supplier Information

Number of Suppliers
1
Supplier Name

Tribal Education Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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