Award

Support and Maintenance of the Education Management System (EMS) for the Isle of Wight Council

ISLE OF WIGHT COUNCIL

This public procurement record has 1 release in its history.

Award

22 Sep 2023 at 11:54

Award Notice
Summary of the contracting process

The Isle of Wight Council has awarded a contract for the provision of Support and Maintenance of the Education Management System (EMS). This contract, valued at £787,600, will commence on 01 April 2023 and potentially extend till 31 March 2027. Capita Business Services Limited won the contract under direct procurement. The tender process ended on 16th March 2023, followed by a 10-day standstill period. The Council is based in Newport, United Kingdom, and operates in the services industry category.

This tender opportunity by the Isle of Wight Council provides a lucrative chance for businesses specialising in system and support services to grow. As the contract involves long-term support and maintenance of a critical system, businesses with experience in similar services and capabilities to handle unique requirements would be well-suited to compete. Interested businesses should focus on demonstrating their ability to provide essential services within specified timescales and deliver optimal value to the Council's requirements.

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Notice Information

Notice Title

Support and Maintenance of the Education Management System (EMS) for the Isle of Wight Council

Notice Description

Provision of Support and Maintenance of the Education Management System (EMS) for the Isle of Wight Council. The contract will commence on 01 April 2023 for an initial period of three years with the option to extend for a further 12 months at the sole discretion of the Isle of Wight Council. This would mean a potential end date of 31 March 2027 if the extension provision was used. The Isle of Wight Council owns the licenses to use Capita's Education Management System (EMS) and to enable the Council to continue use of the licenses we need to have a Support and Maintenance contract in place. The only supplier capable of providing this requirement is Capita, as any other supplier used for the provision of the support and maintenance would invalidate the licenses. The Isle of Wight Council has direct awarded the contract for the Support and Maintenance of the Education Management System for the Isle of Wight Council under the KCS Procurement Services framework Y20023 (The Provision of Managed Services for Business Solutions). The Isle of Wight Council meets the criteria against which to direct award under the KCS Procurement Services framework Y20023, which includes continuity of existing goods/services from an awarded supplier, goods/services required are unique/exclusive to one manufacturer/supplier, the supplier is able to supply the required goods/services within the customers timescales and the customer is satisfied that, following their own due diligence, they can identify the supplier that offers best value for their requirement. The Isle of Wight Council issued a VEAT notice on 17th March 2023 (2023/S 000-007838) and observed a 10-day standstill period which ended at midnight on 27th March 2023. Additional information: Please note that the value listed is the potential whole life cost of the contract (3+1 years) and the end date is the last date of the potential extension option.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-428ecf51-d488-4707-b97b-5032727f6c72
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8148bead-23e2-4b3d-b013-b7f83ab2fbbc
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72250000 - System and support services

Notice Value(s)

Tender Value
£787,600 £500K-£1M
Lots Value
Not specified
Awards Value
£787,600 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20232 years ago
Submission Deadline
16 Mar 2023Expired
Future Notice Date
Not specified
Award Date
27 Mar 20232 years ago
Contract Period
31 Mar 2023 - 31 Mar 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ISLE OF WIGHT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
TLJ South East (England)
Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Supplier Information

Number of Suppliers
1
Supplier Name

CAPITA BUSINESS SERVICES LIMITED (CAPITA

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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