Award

Corporate Gazetteer Management Solution

CHESHIRE EAST COUNCIL

This public procurement record has 1 release in its history.

Award

23 Apr 2025 at 15:02

Award Notice
Summary of the contracting process

Cheshire East Council recently concluded the procurement process for a Corporate Gazetteer Management Solution, awarding the contract to Idox Software Ltd. This procurement falls under the industry category of software packages and information systems and is situated in Crewe, England, with a postal code of CW1 2LL. The process followed a selective procurement method, being a call-off from a framework agreement, and reached the award stage with completion on 31st January 2025. The contract, valued at £65,091.20, runs for three years from 1st February 2025 to 31st January 2028. Its main objective is to manage the Local Land and Property Gazetteer, which includes maintaining street naming and numbering information to meet statutory requirements. This procurement initiative supports the electronic capture and updating of property addresses and streets as per the BS7666 standard.

This tender presents substantial growth opportunities for businesses specialising in software packages and information systems, particularly small and medium-sized enterprises (SMEs), who focus on database management solutions. Companies that have expertise in delivering technological frameworks that ensure data compliance with statutory regulations will find this contract particularly suited to their capabilities. By providing ongoing maintenance and integration of updates with business systems, businesses can enhance their service portfolios, ultimately driving innovation and efficiency improvements for public sector clients. Leveraging such contracts can position technology enterprises as pivotal players in digitisation efforts within the public sector, establishing long-term collaborative relationships.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Corporate Gazetteer Management Solution

Notice Description

iManage LLPG annual maintenance & SNN module annual subscription. Cheshire East have a statutory responsibility to name streets and number properties, and this street naming and numbering (SNN) information is combined with other information to produce the Local Land and Property Gazetteer (LLPG). The LLPG is the mechanism to electronically capture property addresses and streets in accordance to the BS7666 format. CEC have a statutory responsibility to maintain the LLPG and provide a minimum of three updates per week to GeoPlace in one of the published formats (DTF 7.3.3.1, 7.3.3.2 or 8.1), with the updates then fed back into the CEC address management database which in turn feeds into line of business systems

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-42bef31c-55c9-47f7-a5f0-5493f8a3e6e9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/aa311940-88f9-41f0-9347-8ee49a158f9e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£65,091 Under £100K
Lots Value
Not specified
Awards Value
£65,091 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Apr 202510 months ago
Submission Deadline
27 Jan 2025Expired
Future Notice Date
Not specified
Award Date
31 Jan 20251 years ago
Contract Period
1 Feb 2025 - 31 Jan 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CHESHIRE EAST COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CREWE
Postcode
CW1 2LL
Post Town
Crewe
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD62 Cheshire East
Delivery Location
Not specified
Local Authority
Cheshire East
Electoral Ward
Crewe Central
Westminster Constituency
Crewe and Nantwich

Supplier Information

Number of Suppliers
1
Supplier Name

IDOX SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-42bef31c-55c9-47f7-a5f0-5493f8a3e6e9-2025-04-23T16:02:10+01:00",
    "date": "2025-04-23T16:02:10+01:00",
    "ocid": "ocds-b5fd17-42bef31c-55c9-47f7-a5f0-5493f8a3e6e9",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "C3597",
        "title": "Corporate Gazetteer Management Solution",
        "description": "iManage LLPG annual maintenance & SNN module annual subscription. Cheshire East have a statutory responsibility to name streets and number properties, and this street naming and numbering (SNN) information is combined with other information to produce the Local Land and Property Gazetteer (LLPG). The LLPG is the mechanism to electronically capture property addresses and streets in accordance to the BS7666 format. CEC have a statutory responsibility to maintain the LLPG and provide a minimum of three updates per week to GeoPlace in one of the published formats (DTF 7.3.3.1, 7.3.3.2 or 8.1), with the updates then fed back into the CEC address management database which in turn feeds into line of business systems",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "cw1 2ll"
                    }
                ]
            }
        ],
        "value": {
            "amount": 65091.2,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2025-01-27T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-02-01T00:00:00Z",
            "endDate": "2028-01-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/mmzS66Aw",
            "name": "CHESHIRE EAST COUNCIL",
            "identifier": {
                "legalName": "CHESHIRE EAST COUNCIL",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/mmzS66Aw"
            },
            "address": {
                "streetAddress": "Delamere House, Delamere Street",
                "locality": "Crewe",
                "postalCode": "CW1 2LL",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Michael Ashworth",
                "email": "michael.ashworth@cheshireeast.gov.uk",
                "telephone": "01270 686953"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-02933889",
            "name": "Idox Software Ltd",
            "identifier": {
                "legalName": "Idox Software Ltd",
                "scheme": "GB-COH",
                "id": "02933889"
            },
            "address": {
                "streetAddress": "2nd Floor Waterside 1310 Arlington Business Park Theale Reading RG7 4SA"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/mmzS66Aw",
        "name": "CHESHIRE EAST COUNCIL"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-42bef31c-55c9-47f7-a5f0-5493f8a3e6e9-1",
            "status": "active",
            "date": "2025-01-31T00:00:00Z",
            "datePublished": "2025-04-23T16:02:10+01:00",
            "value": {
                "amount": 65091.2,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-02933889",
                    "name": "Idox Software Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-02-01T00:00:00Z",
                "endDate": "2028-01-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/aa311940-88f9-41f0-9347-8ee49a158f9e",
                    "datePublished": "2025-04-23T16:02:10+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}