Tender

ELECTRONIC DOCUMENT & RECORDS MANAGEMENT (EDRM) CONTRACT

THE NATIONAL ARCHIVES

This public procurement record has 2 releases in its history.

TenderAmendment

24 Apr 2017 at 14:51

Tender Notice
Tender

28 Mar 2017 at 10:30

Tender Notice
Summary of the contracting process

The National Archives (TNA) is currently in the Tender stage of its procurement for an Electronic Document & Records Management (EDRM) solution. The contract aims to transition from an on-premise to a cloud-based system, adhering to Government Digital Service (GDS) standards. TNA plans to award the contract for an initial three-year period, with the option to extend for two additional twelve-month periods. The tender period concludes on 27 April 2017, and the contract's effective date will start on 1 October 2017, covering the software package and information systems industry, specifically within the services category. The procurement method employed is selective, using a negotiated procedure.

This tender presents significant opportunities for businesses specialising in cloud solutions, software as a service (SaaS), and IT infrastructure. Companies capable of providing an EDRM solution that complies with relevant legislation and offers secured data sharing options will be well-positioned to compete. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, as the procurement process is open to their solutions. This shift to a cloud-based system opens doors for innovative entrants in the technology sector, aiming to enrich TNA’s information management capabilities.

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Notice Information

Notice Title

ELECTRONIC DOCUMENT & RECORDS MANAGEMENT (EDRM) CONTRACT

Notice Description

1.1 The purpose of this Procurement Process is for The National Archives (TNA) to select a Supplier to deliver an Electronic Document & Records Management (EDRM) solution for its corporate information. TNA intends this to replace its current, on-premise EDRM solution. 1.2 Our aim is to shift from an internally-hosted EDRM to a cloud solution, in line with Government Digital Service (GDS) standards and TNA's own IT strategy. It is imperative that TNA is able to maintain rigorous compliance with relevant legislation, including its own obligations to transfer records under the Public Records Act, but the new solution should also meet additional business requirements such as the ability to share data with external organisations in a controlled manner. 1.3 Whilst TNA's strong preference is for the EDRM solution to be delivered as Software as a Service (SaaS), Potential Suppliers may submit solutions using alternative architecture such as an on-premise or hybrid model. 1.4 TNA intends to award the EDRM Contract for an initial period of three years, with options to extend for two further periods of up to twelve months each (3+1+1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-430685a4-9031-4a9c-b115-83b6ae3f8ff2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f678bacb-48bf-4e5c-b572-c9ae5f5f5a5f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Apr 20178 years ago
Submission Deadline
27 Apr 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2017 - 30 Sep 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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