Planning

Asset Management Platform for Floods and Droughts Research Infrastructure (FDRI)

THE CENTRE FOR ECOLOGY & HYDROLOGY

This public procurement record has 1 release in its history.

Planning

21 Feb 2025 at 16:46

Planned Procurement Notice
Summary of the contracting process

The Centre for Ecology & Hydrology (UKCEH) is initiating a procurement process for an Asset Management Platform to support their Floods and Droughts Research Infrastructure (FDRI) programme. This procurement is currently in the planning stage, with a Prior Information Notice (PIN) issued to inform potential bidders of the upcoming Request for Proposal (RFP) that is expected within the next 1-12 months. The project is focused on developing IT services, including software package and information systems, situated at Maclean Building, Benson Lane, Wallingford, England. Important dates include the estimated tender publication on 1st May 2025, with the contract award anticipated by 1st August 2025, and implementation starting on 1st September 2025. The process is aimed at ensuring an efficient, scalable system that upholds data integrity and security, including compliance with ISO 27001 and Cyber Essentials Plus requirements.

This tender provides a significant opportunity for businesses specialising in IT services, software development, and system integration. Small and Medium-sized Enterprises (SMEs) may find this particularly advantageous due to the emphasis on scalability and comprehensive asset management. The selected system will need to handle asset and inventory management, maintenance tracking, operational efficiency, and quality assurance, making it ideal for firms with robust solutions in these areas. As the FDRI programme aims to create a nationwide infrastructure for monitoring hydrological conditions, businesses that offer innovative, reliable, and secure asset management systems will be well-suited to compete and potentially establish a long-term partnership with UKCEH.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Asset Management Platform for Floods and Droughts Research Infrastructure (FDRI)

Notice Description

Notice to reader and disclaimer The UK Centre for Ecology and Hydrology is seeking to procure an Asset Management System (AMS) to support the Floods and Droughts Research Infrastructure (FDRI) programme. This platform will enhance the management and maintenance of scientific assets, improve operational efficiency, and ensure the quality and reliability of data collected from field and laboratory equipment. Initially this AMS will be required to support the FDRI project, however, eventually the AMS will be adopted as a company-wide solution, therefore we are looking for a product that can be scalable. This Prior Information Notice (PIN) has been issued to notify the market of the intention to issue a Request for Proposal (RFP) in the next 1-12 months. This document is not a call for competition. Any comments, indications of interest, participation, or non-participation by any organisation at this stage will not influence the process, selection and/or award decision for any future possible procurement. Project background The UKCEH is running the FDRI as an innovative long-term programme which, for the first time in the UK, will monitor the whole hydrological system, to improve resilience to floods and droughts. The project will establish a nationwide Floods and Droughts Research Infrastructure, offering near real-time data to the hydrological community. Further information can be found at: https://fdri.org.uk/ Asset Management System key features The following features are provided to give an indication to the market for the likely requirements for the AMS. Requirements are subject to change in the ITT. Asset and Inventory Management: Comprehensive tracking of asset status, calibrations, condition, and expected lifetime. Accessible Asset Information: Improved access to up-to-date asset and asset management information by wider systems within the organisation for improved for integration. Maintenance Tracking: Management of service and calibration records, planned preventative maintenance (PPM), and reactive maintenance (RM). Operational Efficiency: Streamlined issue tracking, cost management, and enhanced asset availability information. Quality Assurance: Improved traceability of observational data and asset audit systems. Security: Robust security measures to protect data integrity and confidentiality. Assets include field instrumentation used to capture data and laboratory equipment. Specific restrictions (not limited): Provider must be accredited with ISO 27001 Information Security Management. Must meet the requirements set out by Cyber Essentials Plus for data storage and management Timeline Estimated Tender Publication: 1st May 2025 Estimated Contract Award: 1st August 2025 Estimated Implementation Start: 1st September 2025 Please note that these are estimated dates and could be subject to change. Contact information: shawat@ceh.ac.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-433ac56c-4b72-4993-ab60-e4d1a39a47ea
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/64252adb-d9f2-417e-a1b4-05247c130100
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Feb 20251 years ago
Submission Deadline
Not specified
Future Notice Date
1 Jun 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE CENTRE FOR ECOLOGY & HYDROLOGY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WALLINGFORD
Postcode
OX10 8BB
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
South Oxfordshire
Electoral Ward
Benson & Crowmarsh
Westminster Constituency
Henley and Thame

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-433ac56c-4b72-4993-ab60-e4d1a39a47ea-2025-02-21T16:46:38Z",
    "date": "2025-02-21T16:46:38Z",
    "ocid": "ocds-b5fd17-433ac56c-4b72-4993-ab60-e4d1a39a47ea",
    "language": "en",
    "initiationType": "tender",
    "title": "Asset Management Platform for Floods and Droughts Research Infrastructure (FDRI)",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2025-06-01T23:59:59+01:00"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/64252adb-d9f2-417e-a1b4-05247c130100",
                "datePublished": "2025-02-21T16:46:38Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "plannedProcurementNotice",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/9cc1ce81-99a1-4198-9cd9-f3d867722d06",
                "format": "application/pdf"
            }
        ]
    },
    "tender": {
        "id": "WR396-25",
        "title": "Asset Management Platform for Floods and Droughts Research Infrastructure (FDRI)",
        "description": "Notice to reader and disclaimer The UK Centre for Ecology and Hydrology is seeking to procure an Asset Management System (AMS) to support the Floods and Droughts Research Infrastructure (FDRI) programme. This platform will enhance the management and maintenance of scientific assets, improve operational efficiency, and ensure the quality and reliability of data collected from field and laboratory equipment. Initially this AMS will be required to support the FDRI project, however, eventually the AMS will be adopted as a company-wide solution, therefore we are looking for a product that can be scalable. This Prior Information Notice (PIN) has been issued to notify the market of the intention to issue a Request for Proposal (RFP) in the next 1-12 months. This document is not a call for competition. Any comments, indications of interest, participation, or non-participation by any organisation at this stage will not influence the process, selection and/or award decision for any future possible procurement. Project background The UKCEH is running the FDRI as an innovative long-term programme which, for the first time in the UK, will monitor the whole hydrological system, to improve resilience to floods and droughts. The project will establish a nationwide Floods and Droughts Research Infrastructure, offering near real-time data to the hydrological community. Further information can be found at: https://fdri.org.uk/ Asset Management System key features The following features are provided to give an indication to the market for the likely requirements for the AMS. Requirements are subject to change in the ITT. Asset and Inventory Management: Comprehensive tracking of asset status, calibrations, condition, and expected lifetime. Accessible Asset Information: Improved access to up-to-date asset and asset management information by wider systems within the organisation for improved for integration. Maintenance Tracking: Management of service and calibration records, planned preventative maintenance (PPM), and reactive maintenance (RM). Operational Efficiency: Streamlined issue tracking, cost management, and enhanced asset availability information. Quality Assurance: Improved traceability of observational data and asset audit systems. Security: Robust security measures to protect data integrity and confidentiality. Assets include field instrumentation used to capture data and laboratory equipment. Specific restrictions (not limited): Provider must be accredited with ISO 27001 Information Security Management. Must meet the requirements set out by Cyber Essentials Plus for data storage and management Timeline Estimated Tender Publication: 1st May 2025 Estimated Contract Award: 1st August 2025 Estimated Implementation Start: 1st September 2025 Please note that these are estimated dates and could be subject to change. Contact information: shawat@ceh.ac.uk",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "72000000",
                "description": "IT services: consulting, software development, Internet and support"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "OX10 8BB"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": false
        }
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/XHZs4DAn",
            "name": "The Centre for Ecology & Hydrology",
            "identifier": {
                "legalName": "The Centre for Ecology & Hydrology",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/XHZs4DAn"
            },
            "address": {
                "streetAddress": "Maclean Building, Benson Lane",
                "locality": "Wallingford",
                "postalCode": "OX10 8BB",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Sharon Watkin",
                "email": "Shawat@ceh.ac.uk",
                "telephone": "01491838800"
            },
            "details": {
                "url": "http://www.ceh.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/XHZs4DAn",
        "name": "The Centre for Ecology & Hydrology"
    }
}